Document Control II

Overview

“ENGINEERING A BETTER TOMORROW”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Position Summary

Assists in the processing, distributing, and storing of engineering and construction documents to ensure accuracy and timely release.

Responsibilities

Completes work according to standard procedures on assignments from multiple sources (project managers, design team leaders, group managers, designers, and engineers).

Maintains accurate and timely document and record databases by logging/transferring all incoming and outgoing project files (discipline deliverables, Request for Information (RFIs), meeting minutes, correspondences, transmittals, etc) on various document management software.

Demonstrates initiative in adapting to new conditions with minimal guidance.

Knowledgeable of engineering processes and can integrate that knowledge into the support of engineering projects.

Demonstrates an understanding of engineering, construction, and process terminology and can understand and use terms appropriately both orally and in written communication.

Interface with document management personnel on the client and internal teams.

Participate in Quality Management processes.

Perform some admin/clerical duties.

Tracks client materials to ensure proper drawing management, revision control, and property return.

Assists in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release.

Monitors and updates engineering deliverable status using company or client document control systems and procedures. Familiarity with the concept of manipulating database programs including creation of database from identification of need to output solutions.

Performs periodic inspections of materials or files to ensure correct placement, legibility, or proper condition. Eliminates outdated or unnecessary materials by destroying them or transferring them to inactive storage, according to the file maintenance guidelines or legal requirements.

Performs audits and inspections to ensure department work is performed correctly and efficiently and ensures completeness of all controlled documents.

Qualifications

Good organizational skills.

Typing speed: 50 WPM.

Completes assignments efficiently and on time.

Works independently in a consistent manner according to established procedures.

Ensures quality for completed personal work assignments.

Performs as a team leader or group manager when required.

Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance.

Ability to work within a fast-paced environment.

Excellent communication skills.

Education Requirements

High school graduate or equivalent with an emphasis on computer proficiency and organizational skills. Continued education in an associate’s or bachelor’s program is desired, but not required.

Industry experience preferred, 1-3 years.

Experience based on knowledge, skills, and abilities may qualify with the approval of the Manager of Document Control.

Experience using electronic document management systems for processing Transmittals/Documentation and controlling and reporting project data preferred.

Pay Range

EEO Statement

Tata Consulting Engineers USA, LLC (“TCE”) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Fraud Alert

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses, which end in '@tataconsultingengineers.com'. If you receive any suspicious job-related emails from any other domain, please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website at www.tataconsultingengineers.com