Program Coordinator I

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Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator I, P9 will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Academic Affairs, Assistant Dean of Pre-Clerkship and guided by the Pre-Clerkship Program Manager. The coordinator creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses’ calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

What you need to know

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Travel: Occasional travel required.

Responsibilities:

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:
• Arranging room reservations/scheduling Zoom sessions
• Coordinating proctors and rooms/Zoom sessions for examinations
• Maintaining the learning management system
• Preparing for- and leading the course initiation meetings
• Serving as primary administrative liaison with faculty regarding course scheduling
• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM’s undergraduate medical education program (UME)
• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications
• Manage the learning management system for the assigned courses
• Ensure grades are entered into LMS system accurately and disseminated to proper stakeholders

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship
• Site specific coordinator meeting (required)
• All sites coordinator meeting (required)
• Pre-Clerkship Subcommittee meeting (as needed)
• Curriculum Committee meeting (as needed)
• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean
• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff
• Converse with students to address course questions and/or concerns
• Disseminate mass communications regarding courses

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner
• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses
• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.
• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation
• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook
• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean
• Engage in two (2) professional activities/academic year
• Perform other duties as assigned.

Qualifications:

Required Education & Experience

• Bachelor’s degree or any equivalent combination of training and experience
• Two (2) years of work experience in program coordination in education or related areas

Preferred Qualifications

• Bachelor’s degree
• Four (4) years work experience in program coordination in education
• Experience in health services and/or pre-clerkship medical education
• Experience as clerical or administrative assistance staff
• Experience with learning management systems - Canvas
• Experience collaborating with individuals and communities in a higher education and/or medical setting

Knowledge, Skills, and Abilities

• Ability to successfully manage several tasks simultaneously
• Ability to work cooperatively with others
• Ability to work independently
• Effective interpersonal skills
• Effective verbal and communication skills
• Knowledge of word processing and spreadsheet applications
• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications
• Strong organizational and customer service skills

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.