PROJECT COORDINATOR - CREATIVE SERVICES

Job Overview

The Project Coordinator keeps Tweezerman’s creative work moving on time, on brief, and on budget. The role supports the Creative Services team across digital, print and packaging, and photo and video content, as well as cross-functional projects with the Brand, Marketing, and International teams. Working closely with the Director of Creative Services and team leads, the Project Coordinator organizes day-to-day creative requests, schedules, and status tracking, and supports the rollout and adoption of the team’s new project management platform. Key outcomes are on-time delivery of creative projects, clear visibility into project status and team workload, and smooth day-to-day communication between Creative Services and stakeholders across the business and global regions.

Duties and Responsibilities

• Organize incoming creative requests from Brand, Marketing, Online Retail and International teams, checking that each has a complete brief, clear deliverables, and confirmed deadlines. Any gaps are escalated to the Director of Creative Services or the team leads.
• Support the Director of Creative Services and the team leads in building and maintaining project timelines for seasonal campaigns, product launches, brand collaborations, and packaging projects, tracking milestones from kickoff through final delivery.
• Schedule and prepare for weekly creative status meetings, taking notes on decisions and action items and following up to help keep projects on schedule.
• Track team capacity and workload, flagging conflicts and resource needs to the Director of Creative Services and team leads.
• Coordinate review and approval rounds, gathering stakeholder feedback and routing it to the appropriate designer or content creator.
• Support the onboarding and implementation of the team’s new project management platform, helping to set up the new workspace, templates, workflows, and organization.
• Help train Creative Services team members and cross-functional partners on the platform, and assist with day-to-day upkeep, including user access, data quality, and status reports.
• Supporting the Director of Creative Services, partner with global regions within the ZWILLING Beauty Group to coordinate content toolkits, asset distribution, and localization requests, keeping a clear record of versions and approvals.
• Support photo and video shoot logistics, including schedules, call sheets, product pulls, and sample tracking. Support Director of Creative Services and other team leads in gathering shotlist feedback.
• Coordinate with freelancers, agencies, and production partners on timelines, deliverables, SOWs, and purchase orders, and track spend against approved budgets.
• Maintain the team’s digital asset library so final assets are correctly named, organized, and easy to share.
• Identify bottlenecks in the creative workflow, recommend improvements, and document team processes and briefing standards.

Qualifications

• Bachelor’s degree required; degree in Marketing, Communications, Business, or a related field preferred.
• 2-5 years of project coordination, project management, or traffic management experience, ideally supporting a creative team, in-house studio, or agency.
• Experience in the beauty or consumer products industry preferred.
• Hands-on experience with project management platforms such as ClickUp, Wrike, monday.com, or Asana preferred.
• Proficiency in Microsoft Office required; familiarity with Adobe Creative Cloud and digital asset management (DAM) systems is a plus.
• Working knowledge of the creative process, including design, photo/video production, and packaging timelines.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills, with the ability to follow up effectively and hold cross-functional partners accountable at all levels.
• Flexible, proactive, and solutions-oriented, with the ability to adapt to changing priorities.
• Collaborative and team-oriented, with the ability to work effectively with global colleagues across multiple time zones.

Physical Requirements

This position requires prolonged periods of sitting at a desk in front of a computer. It involves finger and wrist dexterity with repetitive motion. Individual must be able to handle a high volume of daily emails / phone calls .

What do we offer?

Tweezerman does more than provide quality beauty and grooming tools; it is a place that prides itself on being innovative and offers a truly collaborative work environment. We want our employees to feel that they are working to their fullest potential. We have modern offices and a hybrid schedule for eligible positions. Our outstanding benefits package includes but is not limited to medical, dental, vision, 401(k) with employer match, and a competitive PTO plan. Rated among Long Islands Top Workplaces four years and counting, take a peek at what we have to offer by visiting www.tweezerman.com/opportunities.

The expected base salary for this position is estimated. Exact salary depends on several factors such as experience, skills, education, budget, and location. In addition to base salary, this position is eligible for participation in the company's profit-sharing program.

Tweezerman International, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with Tweezerman without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

HYBRID 3 days in office, 2 days remote

Mon - Thurs: 8:30am to 5:30pm

Friday: 8:30am to 12:30pm

*schedule subject to change based on business needs*