Administrative & Operations Coordinator

Administrative & Operations Coordinator (Strong Excel skills req.)

Location: New York, NY (Midtown / Manhattan)

Salary: $70,000 - $80,000 + Benefits

Benefits: Medical Insurance, 401k w/ 2% company match, Pre-Tax transit benefit, PTO, Holidays

Job Type: Full-Time | On-site

Typical Hours: Monday - Friday, 40 hours/week, flexible start between 8:00-9:00 AM

Start Date: ASAP

Sponsorship is not available

Administrative & Operations Coordinator Description

Our client, a growing wholesale jewelry company, is looking for an Administrative & Operations Coordinator to support its Managing Director and internal team in Midtown Manhattan. This is a varied, hands-on position within a small business where priorities can change, and team members contribute across different areas. You will help keep administrative and operational activities organized, maintain accurate product and inventory information, analyze Excel reports, prepare presentations and merchandising materials, and independently tackle a wide variety of projects and day-to-day challenges. The right candidate is intelligent, resourceful, highly organized, comfortable working with numbers and interpreting data, able to spot inconsistencies, and comfortable taking initiative when solving unfamiliar problems. You must have strong Excel skills and the ability to manage projects with limited oversight. This is an opportunity to become a trusted, highly visible member of a growing business, take ownership of meaningful projects, and see the direct impact of your work across the organization.

Administrative & Operations Coordinator Responsibilities

• Support scheduling, correspondence, travel, and changing priorities
• Maintain accurate product, image, pricing and inventory information
• Analyze and review sales and inventory data in Excel for errors, trends, and opportunities
• Coordinate vendors, shipments, and supplies
• Prepare organized, professional presentations and product materials
• Use available technology and AI tools to support research, organization, and efficiency
• Help create processes that bring greater structure to daily operations
• Assist with a variety of administrative and operational projects and researching solutions

Administrative & Operations Coordinator Qualifications

• Previous administrative or operations support experience required
• Strong Excel skills, including formulas, pivot tables, lookups, sorting, and filtering, required
• Experience reviewing data and identifying errors or inconsistencies required
• Strong problem-solving, attention to detail, organization, and follow-through required