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Administrative Specialist I
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Location
In office (Mexico)
Seniority
Junior · 5+ years exp
Confirmed on the employer's own hiring board on Nov 5, 2026. First seen by Alion on Nov 3, 2026. UL Solutions scores A on the Alion truth index.
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UL Solutions is a safety science company headquartered in Northbrook, Illinois, that provides product testing, inspection and certification services, plus software and advisory services, for manufacturers in automotive, energy, building products, chemicals, consumer goods and electronics. Its heritage dates to 1894, when William Henry Merrill founded the organization now split into UL Solutions, UL Standards & Engagement and UL Research Institutes; UL Solutions listed on the New York Stock Exchange in 2024. It hires project and laboratory engineers, laboratory technicians, auditors, cybersecurity consultants, sales executives and interns, with large hiring in Northbrook and East Asia.
- Applies varied and moderately complex clerical procedures, methods, and techniques to support business functions and processes.
- Works with the organizational team on various projects or special tasks as needed.
- Creates reports and documents for various projects and coordinates questions regarding processes and procedures.
- Manages schedule coordination and maintains calendars, meeting agendas, and travel itineraries.
- Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.
- Performs other duties as directed.
- Prepare letters, reports, verify information from Bill of Materials / Critical Components list
- Develop Gantt Charts
- Facilitate meetings, track action items and follow up on open items
- Coordinate information between teams
- Schedule test dates with customers, UL labs, 3rd party labs
- Support No Test type Projects
- Train new staff on general systems
- Sample handling and dispositioning
- File Reviews
- High School Degree
- Excellent English communication skills, including speaking, reading and writing
- 5+ years Project Management Experience
- 5+ years Clerical Experience
- Working knowledge of Word, Excel, Powerpoint
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