Executive Assistant

Executive Assistant

Specifications: Full Time
Required Qualifications: BA/BSC/HND
Location: Lagos, Nigeria
Category: Banking Jobs

Description

The Executive Assistant provides high-level executive, administrative and coordination support, who is an Executive Director with responsibility for strategic, governance and financial oversight across VFD Group Plc and its portfolio of businesses.

The role manages the executive's schedule, engagements, correspondence and priorities.

It coordinates meetings and briefing materials, tracks decisions and actions through to completion, and is a key link between the Board, the Executive Management team, subsidiaries and portfolio companies, and external stakeholders.

The role requires exceptional organisation, discretion, sound judgement and business literacy. It also requires the ability to handle confidential financial and transaction information in a fast-paced, listed-company environment.

Responsibilities

• Executive Support and Diary Management
• Executive Correspondence and Communication
• Meeting Documentation, Action Tracking and Reporting
• Business Coordination and Executive Follow-through
• Executive Documentation and Information Management
• Stakeholder Engagement, Travel and Logistics
• Office Administration, Governance and Confidentiality

Qualifications and Requirements

• Bachelor's Degree in Business Administration, Management, Finance, Social Sciences, Humanities or a related discipline.
• Professional certification in Executive Assistance, Secretarial Studies, Business Administration, Project Management or a related field is an advantage.
• Additional training in corporate governance, executive administration or business management is desirable.
• At least 5 years' relevant experience in executive assistance, executive office administration, personal assistance, corporate administration or a related role.
• At least 3 years supporting a C-suite executive, CEO, MD, GMD or senior executive is strongly preferred.
• Experience in financial services, investment banking, asset management or a professional services firm is an advantage.
• Experience managing complex executive calendars, meetings, correspondence, travel and confidential information.
• Experience working with senior management, Board members, external stakeholders or high-level business engagements.

Technical/Functional Competencies

• Executive and Administrative Management: Executive diary management, meeting coordination, correspondence handling, travel and logistics administration.
• Reporting and Documentation: Preparation of executive reports, presentations, minutes, briefing notes, Board/Committee materials and action trackers.
• Business and Financial Literacy: Working understanding of financial statements, investment and transaction terminology, and corporate governance in a listed financial services group.
• Technology: Proficiency in Microsoft Office (especially Outlook, Word, Excel and PowerPoint), electronic calendars, collaboration platforms and document management tools.

Behavioural Competencies

• Communication and Stakeholder Management: Professional written and verbal communication, interpersonal effectiveness and confident engagement with senior executives, Board members and external stakeholders.
• Organisation and Execution: Planning, prioritisation, attention to detail, deadline management and consistent follow-through to closure.
• Confidentiality and Professional Judgement: Discretion, integrity, sound judgement and appropriate handling of sensitive and price-sensitive information.
• Problem-solving and Adaptability: Ability to anticipate issues, manage competing priorities and respond effectively to changing executive demands.

How to apply: apply