Receptionist

Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner
• Answer phone calls and direct them to the appropriate department or individual
• Schedule meetings and update the boardroom calendar
• Ensure the boardroom is ready and clean for each meeting - work with meeting organizer for instructions
• Assist with general administrative tasks such as filing and scanning documents
• Manage office supplies/coffee supplies
• Manage the employee phone list, and update accordingly
• Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
• Provide exceptional customer service to internal and external stakeholders
• Maintain the reception area, ensuring it remains clean, organized and presentable
• Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
• Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

• Assist estimating team - download new bids, printing documents, tracking and data entry of new bids and awards
• Assist project managers with printing documents and creating project binders

Requirements

• Minimum 1-year administrative experience
• Strong working knowledge of Microsoft Office applications
• High level of accuracy and attention to detail
• Strong organizational skills
• Excellent Time-management skills - ability to multitask and prioritize
• Reliable means of transportation
• Experience working within the construction industry is an asset

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off