Administrative and Account Officer Milano

Beyond accounting, you will contribute to the branch’s day-to-day operations, supporting client onboarding, client lifecycle management, and reporting processes while working closely with a wide range of internal and external stakeholders. This is a unique opportunity to combine financial expertise, operational excellence, and stakeholder management in a highly visible role at the heart of Vontobel’s presence in Italy.

What would your role be

Accounting & Financial Coordination

• Act as the main point of contact for accounting-related matters between the Milan Branch, Vontobel Finance Hub in Zurich, and the external Italian accounting service provider

• Coordinate and oversee the delivery of local accounting and financial administration activities performed by internal and external stakeholders

• Ensure compliance with Italian accounting requirements and alignment with Vontobel’s internal accounting policies and governance framework

• Coordinate statutory reporting requirements, financial documentation, and audit-related matters with relevant internal and external parties

• Support the preparation and submission of required documentation for regulatory, tax, and audit purposes

• Monitor the quality, completeness, and timeliness of accounting-related deliverables provided by external service providers

Branch Operations Support

• Support the operational setup and day-to-day administration of the Milan Branch

• Coordinate client onboarding, lifecycle management, documentation, and reporting activities with relevant stakeholders and ensure compliance with internal policies, procedures, and regulatory requirements

• Manage administrative processes, including invoices, expenses, vendors, and documentation

Regulatory & Local Authority Coordination

• Support relations with Italian authorities and external stakeholders

• Coordinate responses to regulatory, audit, and advisory requests

• Maintain regulatory and administrative documentation

Governance, Controls & Process Management

• Support branch governance, procedures, and internal controls

• Ensure proper documentation, record retention, and regulatory compliance

• Identify process improvement opportunities and foster collaboration across Group functions

Stakeholder Management

• Act as a key contact for administrative, accounting, and operational matters for the Milan Branch

• Collaborate closely with Finance, Tax, Legal, Compliance, Operations, Risk, HR, and other Group functions

• Maintain effective relationships with external accountants, auditors, consultants, and local authorities

What are we looking for?

• University degree in Accounting, Finance, Business Administration, or a related field.

• 8+ years of experience in banking, financial services, accounting coordination, operations, or another regulated environment, including audit experience (ideally 5 years).

• Strong knowledge of accounting principles, financial administration, banking operations, and administrative processes.

• Good understanding of Italian accounting and regulatory requirements; familiarity with client onboarding, KYC/AML, and regulatory documentation is an advantage.

• Experience working with external service providers and coordinating cross-functional stakeholders.

• Excellent organizational, communication, and stakeholder management skills, with the ability to manage multiple priorities effectively.

• Structured, reliable, and solution-oriented professional with a high level of integrity, discretion, and attention to detail.

• Proficiency in Microsoft Office applications and banking systems.

• Fluency in Italian and English; additional languages are considered an advantage.

What do we offer?

• Top Milan location in Corso Giacomo Matteotti

• All the latest technology to help you excel and advance.

• Agile environment in how we think, the way we work and our trust for each other.

• Flat hierarchy with collaboration at all levels.

• Compensation range of EUR55k-EU70k depending on experience.

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

Why Vontobel?

At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.

Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.

Do you want to be Vontobel?

Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.

At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.

If you have any questions you can contact us through our contact form.