Executive Assistant & Coordinator

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds - an innovative global music company that retains the creative spirit of a nimble independent.

Your role:

We are looking for a versatile, hands-onExecutive Assistant & Coordinator responsible for managing daily office management, corporate logistics, employee experience, and administrative functions.

Here you’ll get to:

• Procurement & Vendor Sourcing: Manage the end-to-end purchasing cycle for office supplies and equipment, negotiate supplier pricing, issue Purchase Orders (POs), and ensure policy compliance.

• Facilities & Security Operations: Oversee office upkeep, repairs, and expansion in partnership with facility partners (Smartworks); manage access control, ID issuance, and office security.

• Travel & Event Logistics: Coordinate corporate travel (flights, hotels) and local ground transport; lead end-to-end setup for company events, guest hospitality, celebrations, and custom catering.

• Employee Onboarding & IT Coordination: Oversee the operational onboarding workflow, focusing on laptop provisioning and timely IT equipment delivery to new hires.

• Future Executive Support: Scale into managing complex calendars, global/local meeting coordination, and scheduling priorities for leaders in India as required.

About you:

• You have 5+ years of experience as an Executive Assistant, Office Administrator, Facilities Coordinator, or similar role.

• You have strong negotiation skills with a clear understanding of procurement and PO generation processes.

• You have excellent multitasking and organizational abilities.

• Problem-solving attitude with a proactive approach to facility and maintenance issues.

• You have good communication skills for coordinating with vendors, management, and internal staff

• You are open to working in a hybrid setup, while attending the office as business needs require