Mid-Market Sales Ops Coordinator

The Mid Market Sales Operations Coordinator keeps the sales organization moving by owning the detailed operational work that too often pulls sellers away from customers. This person will manage recurring data, spreadsheet, CRM, reporting, meeting, and follow through workflows while identifying opportunities to simplify or automate them. The role sits close to frontline sales and is well suited to a highly organized operator who enjoys turning ambiguity into reliable systems.

Reports to: Executive Director of Strategic Accounts & Partnerships

This role is fully remote in Mexico

What You Will Own

• Own recurring administrative and operational workflows for the Mid Market sales team, including spreadsheet maintenance, data cleanup, list preparation, documentation, meeting coordination, and action tracking.

• Maintain accurate, timely Salesforce records and support pipeline hygiene by identifying missing fields, stale opportunities, overdue follow ups, duplicate records, and other data quality issues.

• Build and maintain practical trackers, templates, checklists, and operating documents that make common sales motions easier to execute consistently.

• Support account and prospect research, territory organization, contact enrichment, campaign preparation, and meeting preparation as directed by sales leadership.

• Use ChatGPT, Claude, Gemini, and other approved AI tools to accelerate research, summarize information, draft internal materials, and automate repeatable work while protecting confidential information and validating outputs.

• Identify manual processes that can be simplified, standardized, or automated; document the improved workflow and help the team adopt it.

What You Will Need to Accomplish the Job

• Two or more years of experience in sales operations, revenue operations, sales coordination, executive or team administration, business operations, or a similarly fast paced support role.

• Strong working knowledge of Google Workspace, especially Google Sheets, Docs, Slides, Drive, Gmail, and Calendar.

• Working knowledge of Salesforce or a comparable CRM, including records, reports, lists, data hygiene, and basic pipeline concepts.

• Experience using Slack or a similar collaboration platform to coordinate work across multiple stakeholders.

• Comfort with spreadsheets

• Practical experience using generative AI tools such as ChatGPT, Claude, or Gemini, with the ability to write effective prompts and verify output before it is used.

• Strong written communication, critical thinking, attention to detail, and the ability to organize work without constant direction.

• Ability to manage multiple deadlines in a fast paced environment and communicate early when priorities conflict or information is incomplete.

What Will Make Us Love You

• You see repetitive work and naturally ask whether it can be eliminated, simplified, or automated.

• You are service minded without being passive. You help the team move faster and are comfortable holding people accountable for inputs and deadlines.

• You can take an unclear request, ask the right questions, and return with a clean, usable result.

• You care about data quality and notice inconsistencies that others miss.

• You anticipate next steps and have an action bias.

• You communicate clearly, calmly, and directly across levels of the organization.

• You are comfortable learning new systems quickly and documenting what you learn so the process scales.

• Experience supporting a SaaS, healthcare, multi location, or Mid Market sales organization is helpful but not

Employment with Weave is contingent upon the successful completion of a background check, conducted in accordance with applicable laws.

At Weave, we use Artificial Intelligence (AI) tools to help us work more efficiently and create a smoother candidate experience. AI may assist with things like writing job descriptions, scheduling interviews, or reviewing applications against job-related criteria. For additional information, please review the External AI Policy Statement available on our Careers page.

Weave is an equal opportunity employer that is committed to fostering an inclusive workplace where all individuals are valued and supported. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. If you have a disability or special need that requires accommodation, please let us know.

Beware of recruitment fraud. All official correspondence will occur through Weave branded email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process.