HRIS Application Specialist

Client:International sensor company

Location:Bielsko-Biała (remote work, with 2 days a month in the office)

Rate:10 000 - 13 500 PLN on EmploymentContract

Cooperation model:EmploymentContract

Start date:ASAP

Recruitment process: 2 - 3 online interviews

We are seeking an HRIS Specialist to join the Group IT function and take responsibility for the technical administration and ongoing development of the company’s HR information system.

Reporting to the Head of Group Applications, you will ensure that the HR platform operates securely, efficiently, and reliably. You will work closely with HR and Payroll teams to implement agreed business requirements, improve system functionality, and deliver sustainable technical solutions.

HR will remain responsible for HR policies, processes, and business priorities, while your focus will be on system ownership, configuration, integrations, and technical support.

Your role is:

• Take ownership of the technical administration and ongoing maintenance of the company’s cloud-based HRIS platform, including configuration, workflows, user permissions, access roles, and data structures.
• Maintain and troubleshoot system integrations, APIs, and data flows connecting the HR platform with payroll solutions and other business applications.
• Implement approved system improvements and automation in cooperation with HR, Payroll, and relevant business teams.
• Ensure system reliability, technical quality, information security, data privacy, and compliance with internal IT standards.
• Coordinate system testing, updates, and releases, including regression testing, deployment preparation, and handover to operational support.
• Investigate application incidents and technical issues, working with internal IT teams, software providers, and external partners to resolve them.
• Support HR and Payroll teams in maintaining accurate, consistent, and reliable system data.
• Provide second-line application support, prepare technical documentation and user guidelines, and assist with training when specialist system knowledge is required.
• Collaborate with HR, Payroll, Finance, IT, and other business stakeholders to ensure the HR platform meets operational requirements.
• Work with external vendors and implementation partners to maintain and improve the HRIS environment.

Your skills and experiences:

• 3-5 years of professional experience in HRIS, HR technology, enterprise applications, or a similar systems-focused role.
• Hands-on experience administering, configuring, and improving a cloud-based HR information system; knowledge of HiBob is preferred, but experience with comparable HRIS platforms is also relevant.
• Practical understanding of HR system integrations, APIs, data imports and exports, access permissions, and reporting.
• Experience supporting application changes throughout the delivery lifecycle, from requirements clarification and testing to deployment and operational handover.
• Good knowledge of HRIS configuration, workflows, data structures, and reporting functionality.
• Understanding of single sign-on (SSO), identity and access management, role-based permissions, and user lifecycle management.
• Familiarity with information security, data protection, and cloud governance principles relevant to HR applications.
• Ability to translate business requirements into system configurations, integration specifications, test scenarios, and technical documentation.
• Understanding of testing processes, defect management, release coordination, and operational readiness.
• Good knowledge of HR processes and their relationship with Payroll and other enterprise applications.
• Business-fluent English and the ability to collaborate effectively with technical teams and business stakeholders.
• Strong analytical and problem-solving skills, attention to detail, and a structured approach to managing multiple priorities.
• A service-oriented mindset, good communication skills, and an adaptable approach to change and continuous improvement.

Nice to have:

• A degree in Information Technology, Business Information Systems, Human Resources, Business Administration, or a related field; equivalent professional experience may also be considered.
• HiBob Administrator Certification or another relevant HRIS qualification, or willingness to obtain one.
• A project management certification.
• Experience working with external HRIS implementation, integration, and support providers.
• Knowledge of additional languages.

Our client offers:

• Stable cooperation and a compensation package tailored to your skills and experience.
• An international team environment that encourages knowledge sharing, collaboration, and ongoing technical improvement.

If interested, please apply safely through this portal (application rules are in accordance with GDPR). Employment agency Nr 17138.