EXECUTIVE ASSISTANT
First seen by Alion on Oct 26, 2026.
The role
For Our new project, We’re looking for an organized, proactive Executive Assistant to support our Country Sales Manager. You’ll be at the center of daily operations, client communication, logistics, and project coordination.
Key responsibilities:
Coordinate communication between clients, internal teams, and partners.
Manage the calendar, schedule meetings, and handle follow-ups.
Log and track client briefs, submissions, and deadlines in Asana.
Meeting minutes, reports, and follow ups.
Coordinate shipping and logistics of goods, including samples and orders, by liaising with shipping companies, tracking shipments, and preparing shipping documents.
Prepare, track, and reconcile expense reports.
Draft and review correspondence, presentations, reports, and business documents.
Prepare materials for meetings and reports.
Keep client records, contacts, and filing systems organized and up to date.
Support the team with data entry, documentation, and general administrative tasks.
Identify opportunities to improve processes and administrative workflows.
Requirements:
An office-based role in Dokki with the flexibility of occasional work-from-home days.
Direct exposure to the international fragrance and beauty industry.
A role with real ownership and room to grow within an expanding company.
Requirements
A diploma or bachelor’s degree in business, administration, or a related field.
3-5 years of experience as an executive assistant, coordinator, or in a similar role.
Excellent written and spoken Arabic and English. French is a plus.
Strong organization, time-management, and prioritization skills, with close attention to detail.
Proficiency in MS Office or Google Workspace. Asana experience is a plus.
Basic knowledge of shipping procedures and documentation is a plus.
Experience in retail, cosmetics, or luxury goods is an advantage.
Discretion with confidential information.