Property and Project Manager

Responsibilities:

Property Management And Tenancy Administration:

• Oversee the day-to-day management of residential and commercial properties under the company's management.
• Serve as the primary point of contact between the company, property owners (landlords), and tenants.
• Build and maintain professional relationships with landlords and tenants to ensure effective property management and service delivery.
• Coordinate the preparation, review, execution, renewal, and documentation of tenancy agreements between landlords and tenants.
• Prepare and coordinate the issuance of tenancy notices, including rent review notices, renewal notices, expiration notices, and notices of termination, in line with applicable tenancy laws.
• Ensure landlords and tenants comply with the terms and conditions of their tenancy agreements.
• Coordinate rent collection processes and monitor rental payment records.
• Follow up with landlords on the payment of agreed property management fees and ensure timely remittance to the company.
• Maintain accurate records of management fees, rental income, service charges, and other property-related transactions.
• Coordinate property inspections, maintenance, repairs, renovations, and tenant complaints.
• Monitor tenant occupancy, lease expiration dates, renewals, and vacant properties.
• Ensure properties are properly maintained and that maintenance issues are promptly addressed.
• Prepare periodic property management reports for landlords and management.
• Ensure proper documentation and safekeeping of tenancy agreements, landlord instructions, tenant records, payment receipts, and property management documents.

Construction and Project Management:

• Plan, coordinate, and supervise real estate development, construction, and renovation projects.
• Develop project schedules, budgets, and implementation plans.
• Monitor project progress to ensure timely and cost-effective delivery.
• Coordinate contractors, engineers, architects, quantity surveyors, consultants, and other project stakeholders.
• Conduct regular construction site inspections to monitor work progress and quality.
• Ensure construction activities comply with approved architectural and engineering drawings, specifications, and project requirements.
• Identify project risks, resolve operational challenges, and provide regular progress updates.
• Ensure projects are completed within approved budgets and agreed timelines.

Construction Quality Control and Materials Inspections:

• Inspect and verify the quality of construction materials delivered to project sites before they are used.
• Ensure materials such as cement, iron rods, blocks, sand, granite, roofing materials, plumbing and electrical fittings meet approved specifications and quality standards.
• Verify material specifications, quantities, quality certifications, and supplier documentation where applicable.
• Identify and reject substandard, defective, or non-compliant construction materials.
• Ensure contractors and suppliers use only approved materials for construction projects.
• Monitor workmanship and construction processes to ensure compliance with approved designs and technical standards.
• Work closely with architects, engineers, and other technical professionals to address construction defects and material quality concerns.
• Engage qualified professionals or independent testing services where laboratory testing or technical certification is required.
• Maintain proper records of material inspections, approvals, rejected materials, site observations, and corrective actions.
• Ensure identified construction defects and poor workmanship are corrected before project completion and handover.

Vendor and Contractor Management

• Identify, engage, and supervise contractors, artisans, and service providers.
• Obtain and review quotations for construction, maintenance, and project-related work.
• Monitor vendor performance and ensure quality service delivery.
• Ensure contractors comply with agreed terms, safety standards, and project specifications.
• Evaluate contractor performance and recommend improvements where necessary.

Financial and Administrative Management:

• Prepare and monitor property and project budgets.
• Track project expenditure and prepare cost reports.
• Monitor construction material procurement and ensure value for money.
• Follow up on outstanding property management fees and other agreed payments due to the company.
• Ensure proper documentation of property records, contracts, invoices, material approvals, and project reports.
• Identify opportunities to reduce operational costs without compromising quality.

Business Development and Client Relations:

• Maintain professional relationships with property owners, tenants, investors, and clients.
• Identify opportunities for property management and project management contracts.
• Support the company's real estate business development activities.
• Provide professional advice on property maintenance, development, and management.

Requirements:

• Bachelor's degree in Estate Management, Building Technology, Civil Engineering, Project Management, Architecture, or a related discipline.
• Minimum of 4–6 years' relevant experience in real estate, property management, construction, or project management.
• Professional certifications in project management, estate management, or construction management will be an added advantage.
• Good knowledge of property management, tenancy administration, construction processes, building materials, and real estate operations.
• Experience managing landlords, tenants, contractors, budgets, construction sites, and multiple projects.

Skills and Competencies:

• Strong property and project management skills.
• Knowledge of tenancy administration and relevant property regulations.
• Strong landlord and tenant relationship management skills.
• Knowledge of construction materials, building specifications, and quality control procedures.
• Ability to identify substandard materials and poor workmanship.
• Excellent negotiation and stakeholder management skills.
• Budgeting and cost-control capabilities.
• Strong communication, documentation, and reporting skills.
• Problem-solving and decision-making abilities.
• Proficiency in Microsoft Office and relevant project management tools.
• Strong organisational and multitasking abilities.

Key Performance Indicators (KPIs):

Property Management:

• Timely collection of agreed property management fees.
• Percentage of tenancy agreements properly executed and documented.
• Timely issuance of tenancy and renewal notices.
• Landlord and tenant satisfaction levels.
• Reduction in outstanding property management fees.
• Timely resolution of tenant complaints and maintenance requests.
• Effective monitoring of property occupancy and lease renewals.

Construction and Project Management:

• Timely completion of projects within approved budgets.
  
• Compliance of construction materials with approved specifications.
  
• Number of construction defects identified and resolved.
• Quality of construction work and project delivery.
• Reduction in project delays and avoidable costs.
• Contractor and vendor performance.
• Accuracy and timeliness of project reports.

Business Development:

• Growth in property and project management contracts.
• Client retention and satisfaction levels.
• Identification of new property management opportunities.

Working Relationshsips:

The role will work closely with:

• Managing Director
• Sales and Business Development Team
• Finance and Accounts
• Architects and Engineers
• Quantity Surveyors
• Contractors and Technical Consultants
• Property Owners and Landlords
• Tenants and Investors

Performance Expectations:

• The successful candidate is expected to ensure effective property management, strong landlord and tenant relationships, proper tenancy administration, timely collection of management fees, quality construction delivery, proper inspection and approval of building materials, effective cost management, and timely completion of projects.
• The individual must protect the company's investments, maintain client confidence, and ensure that all property and construction activities meet approved operational and quality standards.

Please note: that Proximity of Chevron-Lekki is Mandatory.