AI-TRAINED EXECUTIVE ASSISTANT

ADDMORE Services LLC is seeking technology-enabled Executive Assistants to provide administrative, organizational, and operational support to senior executives.

This is not a traditional Executive Assistant role. Candidates must combine strong executive support capabilities with practical experience using Artificial Intelligence (AI), automation tools, and modern business applications to improve productivity and streamline business operations.

We are looking for professionals who use AI as a productivity partner, not simply for writing prompts.

Key Responsibilities

• Executive Administration: Manage calendars, meetings, emails, correspondence, agendas, minutes, and executive documentation.
• AI Applications: Use ChatGPT and other AI platforms for research, analysis, report writing, document preparation, and business communications.
• Business Operations: Coordinate projects, monitor deadlines, maintain trackers, and prepare operational updates.
• Digital Tools & Automation: Use Microsoft 365, Google Workspace, CRM systems, and project management applications; identify opportunities for workflow automation.
• Research & Business Development: Conduct market and competitor research, prepare prospect profiles, support LinkedIn activities, and assist with proposals and presentations.
• Reporting & Documentation: Prepare executive reports, presentations, SOPs, and management summaries.
• Workflow Improvement: Develop reusable AI prompts and workflows, improve administrative processes, and identify repetitive tasks for automation.
• Executive Support: Anticipate management requirements, exercise sound judgement, maintain confidentiality, and coordinate with international clients and teams.

Required Technical Skills

ChatGPT, Microsoft Copilot, Claude / Gemini, Microsoft Office, PowerPoint, Google Workspace, Canva, CRM Platforms, Zapier / Make, Project Management Software.

Qualifications & Requirements

• Demonstrable professional experience using AI applications.
• Excellent written and spoken English.
• Strong organizational, communication, and time-management skills.
• Excellent research, analytical, and problem-solving abilities.
• Ability to manage multiple priorities independently.
• High attention to detail and accuracy.
• Ability to handle confidential information.
• Comfortable supporting senior executives and international clients.

Personal Attributes

• Proactive, organized, and detail-oriented.
• Technology-driven and willing to learn new AI tools.
• Business-minded with good professional judgement.
• Excellent communicator.
• Able to anticipate executive needs.
• Focused on continuous improvement and productivity.

Performance Measures (KPIs)

Performance will be evaluated based on:

• Quality and accuracy of executive support.
• Timeliness of deliverables and task completion.
• Effective calendar and workflow management.
• Quality of reports and business communications.
• Effective use of AI to improve productivity.
• Workflow automation and process improvements.
• Responsiveness and communication.
• Confidentiality and professionalism.

Additional Advantage

Candidates with experience in the following areas will be preferred:

• Supporting company founders, CEOs, or Managing Directors.
• International business operations.
• Business development and sales administration.
• Digital marketing and LinkedIn management.
• AI-powered research and data analysis.
• Workflow automation.
• Architecture, Engineering and Construction (AEC), consultancy, or professional services.

What Makes This Role Different?

At ADDMORE, we believe the future of executive support is built around:

People + AI + Intelligent Workflows

We seek professionals who go beyond administrative tasks by using technology, sound judgement, and initiative to improve executive efficiency and business operations.

More Capability. Greater Productivity. Better Executive Support.

How to Apply

Interested applicants must submit:

• Updated CV.
• Summary of professional experience using AI applications.
• List of AI tools regularly used.
• Examples of how AI has improved productivity or business processes.
• Availability and expected hourly rate.