Personal / Executive Assistant — AI-Native

AdQuantum is a strategic marketing partner for successful Web & App businesses, working with 200+ brands since 2015, including Playrix, Madbox, Verv, Flo and Playgendary.

We are looking for an exceptional AI-native Personal / Executive Assistant to become a highly autonomous operational partner to the Founder.

This is not a traditional assistant role. It combines Personal & Executive Assistance, high-level problem-solving, operational ownership and AI automation.

Key Responsibilities

- Take end-to-end ownership of the Founder’s business and personal operations, including calendar, travel, flights, hotels, email, meetings and follow-ups;

- Handle household, family, school and administrative matters;

- Coordinate with employees, partners, service providers and external experts to ensure tasks are completed without unnecessary Founder involvement;

- Proactively solve problems and find alternative routes when the obvious solution does not work;

- Research and execute complex, unusual or time-sensitive tasks quickly and independently;

- Identify repetitive workflows and automate them using AI;

- Build, manage and continuously improve AI agents and automations supporting the Founder’s personal and business operations.

Key Requirements

- Advanced AI user - actively uses modern AI tools for research, planning, problem-solving, automation and decision-making;

- Hands-on experience with AI agents and automation - you have already built working agents/workflows or can demonstrate the ability to build and scale them rapidly;

- Extreme ownership and strong bias toward action - you take responsibility for the final result, not just completion of individual steps;

- Exceptional resourcefulness and ability to find solutions to non-standard problems;

- Very high execution speed - able to understand, structure and begin solving a complex task within 10-15 minutes;

- Strong Personal / Executive Assistance or comparable operational experience;

- Excellent organizational and communication skills;

- Ability to work independently, manage multiple priorities and handle highly confidential information.

What We Offer

- Stable full-time employment;

- 21 paid working days of annual leave;

- Competitive compensation based on experience and capabilities;

- Direct collaboration with the Founder;

- Significant autonomy and ownership;

- Opportunity to build an advanced AI-powered operating system around the Founder’s personal and business workflows;

How to Apply

In your cover letter, please briefly tell us:

- How many AI agents and/or AI automations you have personally built and actively use in practice;

- Which AI tools, platforms and technologies you use, for example: ChatGPT, Claude, Gemini, n8n, Make, Zapier, custom agents, or other tools;

- How you use them in practice - for work, business, personal tasks, research, email, calendar management, analytics, content creation, workflow automation, or other areas;

- 2-3 specific examples of AI agents or automations you have built: what problem they solve and what they are able to do autonomously.

Important: We are not only looking for people who use AI tools. We are specifically interested in candidates who independently build and implement AI agents and automated workflows to solve real-world problems.