Administrator, Human Resources (Bilingual)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

Qu'est-ce que l'opportunité?

L'administrateur bilingue des ressources humaines fournira un soutien administratif et de coordination à l'équipe des ressources humaines et des opérations de Civil East. L'administrateur des ressources humaines est responsable d'offrir un soutien professionnel et centré sur le client dans un environnement opérationnel dynamique.

Ce que vous ferez ici :

• Responsable de travailler en étroite collaboration avec l’équipe de la paie et les administrateurs des données RH afin de veiller à ce que les transactions liées à l’emploi, telles que les embauches et les cessations d’emploi, soient traitées avec exactitude et soumises dans les délais requis.
• Responsable des rapports salariaux et de l'assurance de l'exactitude et de l'intégrité des données
• Responsable d'enquêter et de répondre aux questions des employés liées à leur salaire, agissant comme intermédiaire entre le service de paie salarié et le service de paie horaire
• Participer à des audits de données
• Générer de nouveaux rapports RH ponctuels selon les besoins du département RH
• Surveillez le suivi des vacances et coordonnez le processus de transfert des vacances de fin d'année
• Aide à la rédaction de lettres d'offre, à l'intégration des nouveaux employés, à la collecte de tous les papiers des nouvelles embauches, à la soumission des besoins en TI, à l'accès aux logiciels et matériels, et au suivi pour s'assurer que tous les besoins sont en place avant la date de début de l'employé
• Planifiez et coordonnez les orientations pour les nouvelles recrues pour tous les employés non syndiqués, à salaire et à l'heure
• Préparez de nouveaux forfaits d'orientation des employés et aidez à l'exclusion des employés, y compris la communication avec la paie et l'informatique
• Agir comme intermédiaire entre les RH, les nouvelles recrues et les gestionnaires concernant les informations d'intégration
• Participer et diriger des initiatives d'amélioration continue

Ce que vous apportez à l'équipe :

• Études postsecondaires avec une majeure en ressources humaines ou dans un domaine connexe
• Le bilinguisme (français/anglais) est requis
• L'expérience de travail dans un environnement opérationnel dynamique comme la construction est un atout
• Organisation exceptionnelle, souci du détail, capacité à gérer plusieurs clients et livrables
• L'expérience avec SAP et Success Factors est un atout
• Solides compétences en communication verbale et écrite, incluant la capacité de communiquer clairement avec divers publics, parties prenantes et clients
• Excellentes compétences en résolution de problèmes
• Solides compétences en service à la clientèle avec la capacité éprouvée à développer et maintenir des relations efficaces avec les membres de l'équipe ainsi qu'avec les parties prenantes internes et externes
• Le professionnalisme et la discrétion dans la gestion des informations sensibles sont indispensables
• Capacité démontrée avec des applications MS Office (Outlook, Word, Excel, PowerPoint)

What is the Opportunity?

The Bilingual Human Resources Administrator will provide administrative and coordination support to the Civil East Human Resources and Operations team. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

What You’ll Do Here:

• Responsible for working closely with Payroll and HR Data Administrators to ensure employment-related transactions, such as new hires and terminations, are processed accurately and submitted within required deadlines
• Responsible for salary reports and ensuring data accuracy and integrity
• In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
• Participate in data audits
• Generate new and ad hoc HRIS reports as needed by the HR department
• Monitor vacation tracking and coordinate end of year vacation roll over process
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
• Act as liaison between HR, new hire and managers regarding onboarding information
• Participate and lead continuous improvement initiatives

What You Bring to the Team:

• Post-secondary education with a major in Human Resources or related field
• Bilingual (French/English) is required
• Experience working in a fast-paced operational environment such as construction is an asset
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables
• Experience with SAP and Success Factors is an asset
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients
• Excellent problem-solving skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
• Professionalism and discretion handling sensitive information a must
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint)

This role follows a hybrid work model, combining in-office collaboration and flexibility, with an expectation of three days per week in the office.

Reason for vacancy: New

The expected salary range for this role is $50,000-$55,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may includecertifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.