Executive Assistant

• Manage the executive's calendar, meetings, calls and priorities

• Screen emails and requests, and flag what needs attention first

• Prepare briefing notes, reports and presentations

• Run the daily office: reception, supplies, equipment and facilities

• Manage incoming and outgoing mail, couriers and correspondence

• Coordinate with vendors and service providers

• Organize meetings: agendas, rooms, materials and minutes

• Support HR with onboarding logistics, attendance records and staff requests

• Track actions and deadlines, and follow up with owners

• Host visits by customers, auditors and guests

• Act as the first point of contact for the executive office, internal and external

• Draft and proofread emails and letters in Arabic and English

• Pass instructions between the executive and farm and department teams

• Book travel, accommodation, transport and visas for management and visitors

• Process expense claims, petty cash, purchase requests and invoices with Finance and Procurement

• Track office spending against the approved budget

• Keep files, contracts and records organized and easy to find

• Handle confidential information with discretion

• Keep the office filing and document system current and audit-ready

• Keep meeting rooms, equipment and refreshments ready for every session

• Apply office safety and security rules, and report risks immediately

Requirements

• Bachelor's degree in Business Administration, Office Management or a related field

• 3–6 years as an executive assistant or office manager, ideally supporting senior management

• Fluent in English language is a must, French is preferred.

• Strong working knowledge of Microsoft Office, document management and business correspondence

• Organization, time management and attention to detail

• Clear writing and communication in Arabic and English

• Discretion and trusted handling of confidential information

• Calm under pressure; proactive and reliable