Head FOPs /HSEQ/CAPD Purchasing- DW Service

SERVICE DIMENSIONS

• Active contracts 100 estimated at $5,157m and Annual turnover $800m via 500 orders;
• Material Purchases of $32m from over 300 POs per annum
• Decentralized Purchases estimated at $0.08m via 10 orders
• Approximately 16,000 registered suppliers and 100 new supplier applications per year.
• Importation of 800 Tons Sea Freight and 20 Tons of Air Freight, via 1000 importation files.
• C&P Business Tools including UNISUP, AGORA, ARIBA, AVL, e-TRACE & NIPEX
• CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties.

SERVICE CONTENT

ACTIVITIES

• Services Description
• Services to be performed shall include the following, but without limitation:
• The Service holder handles the Compliance:
• Ensure compliance of the purchasing process with all internal Company rules including TGP guide to conduct and all applicable laws and regulations JOA rules, PSC / PSA rules, Country laws...
• Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• Implement Company Global Procurement TGP directives within his / her team and technical duets.
• The Service holder leads & organizes the ECP Purchasing entity
• Co-ordinate a team of Buyers under his responsibility.
• Handles Purchases in the Lab Office designated to him through Purchase Requisition PR assignment
• Maintain adequate Follow-up with Duets in the User Departments.
• Participate in complex & difficult negotiations associated with award, performance & amendment of POs for his/her team
• Ensure all contractual documents and formal letters issued by his/her team are validated at the appropriate level
• Ensure the reception, management and follow up of purchase orders PO’s until payment and reception by his/her team
• Ensure global reporting of his/her team’s activities to his immediate C&P management
• Ensure the input of all purchase data in SAP for his/her team
• Collaborate with P2P to resolve vendor’s payment.
• The Service holder coordinates the purchasing section activities
• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
• Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase Order and ensures follow-up till delivery point having due respect for Company Group as well as COMPANY laid down rules and procedures.
• Pay attention to COMPANY General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Cross-checks all Purchase Orders created by his team, certify them ok by endorsing the signature circulation sheet before getting such passed to the Contracts & Procurement Manager for validation or approval.
• Follow and ensure follow-up by all members of his team of PR and PO performance including expediting till delivery and Supplier invoice payment. Exceptions must be reported and conveyed to user duets for adjustment that may impact on operational activities.
• Ensure where applicable, to clearly state in purchase orders QA/QC requirements in the form of Mill/Test Certificates, MSDS, other certificates for purchased materials/equipment and verifying compliance through proper documentation.
• Enforce the use of e- sourcing tools by every member of his/her team.
• Propose, develop, deploy, monitor and renew Frame or Outline Agreements and enforce this within his team.
• Lead section’s vendor performance evaluation.
• Successfully prepare, negotiate, and administer a broad range of complex, technical and high valued/risk purchases, applying knowledge and experience of commercial, insurance and legal issues, using COMPANY General Terms and Conditions.
• Follow up to ensure adequate and timely resolution suppliers payment anomalies brought to his attention
• Renders weekly report of activities in his Lab Office to the Contracts & Procurement Manager
• Identify opportunities for improvement, develop and advise on new initiatives that will further enhance overall Procurement efficiency and deliver unique customer value
• Ensure synergy with domain Head of Contracts
• Perform any other tasks as assigned to him by his hierarchy
• Must be intentional on deriving savings from various purchases within the Team.

CONTEXT AND ENVIRONMENT

• Lack of planning from User department leading to urgent treatment.
• Complex market and heavy local content pressure in Oil & Gas Industry Local Content, Community Content, Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.
• Supervises an effectively motivated team to deliver the professional purchasing services which secure the most cost-effective acquisition of supplies and services for the company.
• The Service is impacted by local Partners and regulatory authority.
• The Service involves regular contact with local and international suppliers.
• The Head of Purchasing mentors Senior Buyers, Buyers and Graduate Buyers and is responsible for a buyer’s team. H3SE The Service holder adheres to the H3SE rules.
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to people and installations or avoid pollution. Participate actively in H3SE meetings, training sessions and drills & co-operate actively in the execution of H3SE plans.
• Implement the H3SE clauses within C&P documents.
• Assure themselves and the people under their supervision of the safety of the workplace to avoid danger to people, installations and avoid impact to the environment
• Maintain the means for personal protection and safety emergency procedures
• Conduct regular inspections and report any incidents Anomaly, unsafe acts, near miss, damage, injury, etc.
• Notify relevant other colleagues on accidents, incidents and near-misses and initiating corrective actions.

ACCOUNTABILITIES

• The position is essential in the COMPANY organization in terms of meeting User requirements and deadlines.
• Managing purchasing processes delivering best quality in time and at the optimal cost for the affiliate
• To improve purchasing practices, procedures and reference documentation
• To train and assist local members of his/her team, and when possible other local staff
• Always ensure that Purchases are made with the best possible compromise between, lead time, value and quality

REQUIRED QUALIFICATIONS / EXPERIENCE

• A degree in Engineering, Management or Social Sciences preferably Purchasing & Supply.
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites Word, Excel, PowerPoint.
• Minimum of 15 years' experience in an international oil and gas industry with excellent knowledge of Purchasing and industry materials.
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
• Good command of English language and excellent communication skills.