Senior Administrator

Job Summary

Aprio is seeking a Senior Administrator to deliver proactive, high-quality executive support to multiple senior firm leaders in a fast-paced professional services environment. In this role, you will serve as a trusted partner to leadership - managing competing priorities, facilitating seamless communication, and ensuring executives can remain focused on strategic business goals. You will engage with confidence across internal teams, clients, and external stakeholders while handling sensitive matters with the utmost professionalism and discretion. This is an opportunity to make a meaningful impact at a high-growth firm where your contribution directly enables leadership effectiveness and organizational excellence.

What You'll Gain/ Impact

• Opportunity to build lasting relationships with firm leadership and cross-functional teams across the organization.

• Exposure to high-level business operations and strategic firm initiatives.

• Ability to make a measurable impact by enabling executive effectiveness and operational efficiency.

• Growth within a collaborative, people-first culture that values your expertise and professional development.

Key Responsibilities

• Deliver comprehensive executive support to multiple senior leaders, working independently and proactively managing workloads and project timelines.

• Manage complex calendars, schedule appointments, and coordinate meetings, including preparation of agendas and pre-meeting materials.

• Handle sensitive and confidential business matters with professionalism and sound judgment.

• Coordinate domestic and international travel arrangements, including transportation, lodging, and itinerary planning.

• Prepare and submit expense reports accurately and on time, and manage executive email communications using critical thinking to prioritize and resolve issues.

• Serve as a liaison between executives and internal departments, clients, and external stakeholders.

• Build and maintain strong rapport with internal global clients, partners, and vendors.

• Support virtual and in-person event coordination and team events, including scheduling, invitations, venue reservations, catering, hotel accommodations, and ground transportation.

• Partner with other administrative professionals to drive seamless project completion and cross-functional alignment.

• Manage special projects as assigned by leadership.

Candidate Qualifications

• Minimum of five years of executive-level (C-suite) administrative support experience; experience within a professional services firm preferred

• Bachelor's degree from an accredited college or university, or equivalent work experience

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

Preferred Qualifications:

• Experience with PowerBI and ClickUp

• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to shifting demands in a fast-paced environment

• Strong attention to detail and commitment to accuracy

• Professional demeanor with excellent interpersonal and communication skills

• Proactive mindset with the ability to anticipate the needs of executives

• Ability to work independently and collaboratively as part of a team

• Flexibility to work a variable schedule, including overtime as needed