Executive Administrator

Contingent Opportunity | Vienna, VA | Secret Clearance

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

We are seeking an Executive Adminstrator to support a federal government customer with financial management activities. This position partners with government stakeholders and contractor team members to deliver accurate work products, support mission priorities, resolve operational challenges, and maintain documentation in accordance with applicable customer procedures. Specific assignments and tools may vary by contract and work location.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Analyze financial transactions, program data, and operational reporting to support decision-making.
• Prepare reports, perform reconciliations, and identify financial trends or issues requiring attention.
• Coordinate with financial management and program stakeholders to improve tracking and reporting processes.
• Analyze spending, execution status, transactions, and supporting financial records for accuracy and completeness.
• Prepare recurring financial reports, variance explanations, reconciliation support, and leadership summaries.
• Review account or transaction exceptions and work with stakeholders to address discrepancies.
• Assist with budget reviews, audit support, and continuous improvements to financial tracking.

Requirements

• Bachelor’s degree in a relevant field.
• Ability to perform business analysis, gather functional requirements, support quality assurance, and coordinate complex mission taskings.
• Ability to manage multiple priorities and handle sensitive business information appropriately.
• Strong written and verbal communication, collaboration, documentation, and problem-solving skills.
• Ability to coordinate QA documentation, track taskers and corrective actions, and consolidate operational performance data.
• Skill gathering stakeholder requirements, maintaining management reports, and escalating unresolved issues.

Preferred Qualifications

• Familiarity with DoD or federal government operations, stakeholder coordination, records management, and formal deliverables.
• Experience with quality assurance plans, process control documentation, and management review dashboards.
• Familiarity with SharePoint trackers, Power BI, standard operating procedures, and executive briefing preparation.

Travel Requirements

Work Location: Vienna, Virginia. On-site work expectations and any travel requirements will be determined by final contract and customer needs and communicated during the recruiting process.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [email protected] for assistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization and Security Clearance

Applicants must be legally authorized to work in the United States. This position requires a Secret security clearance, with continued eligibility and maintenance subject to applicable government requirements.

Contingent Position and Compensation

This is a proposal-contingent position and is dependent upon contract award, customer approval (if required), and availability of funding. The posted salary range represents Aretum’s current good-faith estimate for this anticipated role based on available information; final compensation has not been established. If awarded, compensation will be evaluated against the funded labor category, final scope, work location, and the candidate’s qualifications. Any employment offer and final compensation terms will be communicated during the hiring process.

Benefits

• Anticipated Salary Range (Contingent): $45,000-$130,000 annually. This is Aretum’s current good-faith estimate of the anticipated annual base salary range for this proposal-contingent role, based on the information available at the time of posting. The final compensation may depend on contract award, confirmed funding, customer requirements, work location, and the selected candidate’s qualifications. This range is not a guarantee of an offer or final salary.
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development