Administrative Assistant

ROLE SUMMARY

We're looking for an organized, reliable, and proactive individual who keeps daily operations running smoothly while anticipating team needs. This role is the backbone of our operations.

WHO WE'RE LOOKING FOR

The Administrative Assistant is much more than someone who schedules meetings - they are the gear that keeps everything running without friction. We want someone who enjoys structured processes, is meticulous with details, and continuously improves the way things get done.

The ideal candidate is proficient with office tools, has excellent time management, and communicates professionally across all organizational levels.

KEY RESPONSIBILITIES

• Manage calendars, schedule meetings, and coordinate agendas for multiple leaders or teams.
• Draft, review, and organize documents, reports, and internal communications.
• Keep physical and digital files current and accessible.
• Support travel arrangements, internal events, and office logistics.
• Handle calls, filter emails, and manage inboxes as needed.
• Support basic billing, order tracking, and expense control.
• Collaborate with departments to ensure operational fluidity.
• Identify administrative improvement opportunities and propose solutions.

SKILLS

REQUIREMENTS

• 1-3 years of experience in administrative or assistant roles.
• English level B1-C1.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and ability to manage multiple simultaneous tasks.
• Discretion and professional handling of confidential information.

WE ALSO VALUE

Experience with QuickBooks, project management tools (Asana, Trello, ClickUp), or CRMs.