Office Services Clerk Part-time

Carlton Fields is seeking a Part-time Office Services Clerk for its Los Angeles office. 

This position plays an important role in supporting the day-to-day operations of the office and delivering exceptional service to attorneys, staff, clients, and visitors. The ideal candidate is dependable, service-oriented, organized, detail-oriented, proactive, and able to manage multiple priorities in a professional environment.

Responsibilities include, but are not limited to:

Provide reception coverage, including answering and directing a low volume of calls, greeting visitors, maintaining delivery logs, validating parking, coordinating guest building access, and reserving conference rooms.

Document Production Center support with copying, scanning, printing, and other document-related services.

Collect, sort, and distribute incoming mail, packages, and deliveries.

Prepare outgoing mail and overnight packages.

Monitor inventory levels and stock, order, and organize office supplies.

Set up, maintain, and clean conference rooms before and after meetings.

Create, update, organize, retrieve, and maintain physical and electronic records and files.

Assist with maintaining and updating library materials and resources.

Coordinate with the Information Technology team regarding office equipment, copier maintenance, and service requests.

Set up and provide support for Zoom, Microsoft Teams, and other video conferencing meetings.

Process invoices and submit for payment.

Coordinate catering orders for meetings.

Maintain the appearance and cleanliness of guest offices, kitchens, and common areas.

Assist with additional office services and administrative projects as assigned.

Qualifications

Strong customer service and interpersonal skills.

Excellent organizational skills and attention to detail.

Ability to work effectively in a team environment while also handling responsibilities independently.

Ability to manage multiple tasks, prioritize competing requests, and meet deadlines.

Familiarity with Microsoft Office applications and basic office technology.

Flexibility to work overtime.

Minimum Requirements

Part-time hours of 1:30 p.m. – 6:00 p.m. (with a 30 min. break) 20 hours week (some flexibility)

High School Diploma or equivalent experience.

Minimum of 2 years office experience is preferred.

Experience in a law firm or other professional organization is preferred.

Knowledge of copiers and printers, and other office equipment.

Ability to lift 50lbs unassisted.

The hourly rate for this role in Los Angeles is $20.00 - $25.00.  Actual salaries will vary depending upon various factors, including relevant experience and skillset. The hourly rate listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.