Executive Operations Associate

Responsibilities

Executive Support

• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive briefings.
• Record meeting minutes and follow up on action items to ensure timely completion.
• Coordinate communication between the CEO and internal or external stakeholders.
• Handle confidential information with professionalism and discretion.

Operations & Coordination

• Track strategic initiatives and follow up with departments on deliverables and deadlines.
• Assist in monitoring company KPIs and preparing executive dashboards.
• Coordinate cross-functional projects and ensure alignment between departments.
• Support process improvement initiatives and operational efficiency efforts.

Market Research & Reporting

• Conduct market and competitor research to support business decisions.
• Prepare reports, analyses, and executive summaries for leadership review.
• Gather and organize business intelligence related to industry trends and opportunities.

Communication & Brand Support

• Ensure consistency and professionalism in executive communications.
• Support the preparation of company announcements, presentations, and leadership messages.
• Coordinate with the marketing team on executive branding initiatives and corporate events.

Documentation & Administration

• Maintain organized records of executive documents, reports, and presentations.
• Track key decisions, approvals, and follow-up actions.
• Support administrative tasks related to contracts, vendors, and business correspondence.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, Communications, or a related field.
• 1-2 years of experience in Executive Assistance, Business Operations, Project Coordination, or a similar role.
• Excellent English communication skills (written and verbal).
• Strong hands-on experience using AI-powered productivity and business tools to improve efficiency, research, content creation, reporting, and communication. ( ChatGPT,Claude,Gemini,Microsoft Copilot,etc )
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience preparing executive reports, presentations, and business documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism and confidentiality.
• Strong analytical and problem-solving skills.
• Experience working directly with senior leadership is a plus.
• Familiarity with CRM systems, project management tools, and business reporting tools is preferred.