MEAL Intern

Purpose of the Role

The MEAL Intern will support the MEAL unit in organizing, documenting, and maintaining program records and data. The intern will assist with document scanning, filing, data entry, data disaggregation, and case management documentation to ensure data quality, accessibility, and compliance with organizational standards.

Key Responsibilities

Documentation and Records Management

• Identify and organize recorded program documents and data records.
• Scan, archive, and maintain electronic copies of case files.
• Ensure proper filing of both physical and electronic records.
• Track and identify files that have been stored for extended periods and require review, archiving, or disposal according to organizational procedures.
• Support document retrieval and verification when requested.

Data Management

• Enter program data into designated databases, spreadsheets, or information management systems.
• Review records for completeness and accuracy before data entry.
• Disaggregate and compile filed data based on specific requests, including by location, gender, age, activity, or other required categories.
• Assist in updating and maintaining data tracking tools.
• Support routine data cleaning and validation exercises.

Case Management Support

• Assist in organizing and maintaining case files and related documentation.
• Support the filing, tracking, and updating of case management records.
• Ensure confidentiality and secure handling of sensitive information.
• Prepare documents and records required for reporting and follow-up activities.

General MEAL Support

• Support the preparation of routine reports and summaries.
• Perform other related duties assigned by the supervisor.

Essential Requirements

• Bachelor's degree in Statistics, Economics, Social Sciences, Computer Science, or a related field.
• Graduated in 2025/2026.
• Basic knowledge of data management and record-keeping.
• Proficiency in Microsoft Excel, Word, and Outlook or equivalent applications.
• Ability to organize and manage documents systematically.
• Good written and verbal communication skills.
• Strong organizational and time-management skills, with attention to detail.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Willingness to learn, accept feedback, and work collaboratively.
• Demonstrated integrity, professionalism, and respect for diversity.

Desirable Requirements

• Previous internship or volunteer experience in data entry, documentation, filing, or administrative support.
• Familiarity with electronic filing systems and spreadsheet-based record-keeping.
• Basic understanding of MEAL concepts and humanitarian/development programs.
• Interest in the humanitarian or non-governmental organization sector.

Safeguarding, Confidentiality and Ethical Standards

The intern is required to comply with all applicable Hope for Justice policies, including safeguarding, PSEA, the code of conduct, data protection, confidentiality, anti-fraud, and anti-corruption requirements.

• Protect confidential staff, candidate, supplier, and organizational information.
• Access personal or sensitive records only when authorized and necessary for assigned duties.
• Refrain from sharing organizational information with unauthorized persons.
• Maintain professional boundaries and treat all individuals with dignity and respect.
• Report safeguarding concerns and suspected misconduct through established reporting channels.
• Avoid actual, potential, or perceived conflicts of interest and disclose concerns in accordance with organizational procedures.