Portfolio Community Manager

Job Function / Purpose

The  Community Manager is responsible for overseeing the day-to-day managing and coordinating of Association operations and administrative functions in order to maintain a smooth running & properly functioning Community.

Responsibilities

• Works with the Board Members, Senior Managers and RM to develop strategic direction for the Associations. This position reports to the Senior Manager of Property Management.

• Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Board of Directors.

• Develops, communicates and monitors property budgets.

• Reviews monthly finances and makes recommendations to the Board as to anticipated shortfalls and/or excess funding by budget line item.

• Coordinates, negotiates and administers vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors.

• Audits and approves vendor and utility companies’ invoices for payment in accordance with the client’s accounting procedures.

• Prepares timely and accurate monthly financial reporting information as required by Association management contract.

• Conducts monthly inspections of all common properties within each Association and prepare deed restriction violation communication in accordance with the recorded covenants.

• Attends all Board and annual meetings per contract.

• Prepares and distributes notices of meeting, agenda and minutes of meeting.

• Administers all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws.

Qualifications

• Proven verbal and written communication skills in order to interface with residents and Board members.

• Ability to establish strong interpersonal relationships with Board of Directors and vendors.

• Strong organizational skills, ability to prioritize work and attention to detail.

• Strong customer service skills.

• Strong presentation skills.

• Strong time management skills.

• Ability to adapt to change within the organization and the needs of the client.

• Proficient in Windows and MS Office with excellent Excel capabilities.

Education and/or Experience

Bachelor’s Degree with 3-5 years of Community/Association management or equivalent experience, or Associates degree with 6-8 years of Community/Associate management or equivalent experience.

Certificates, Licenses, Registrations

CMCA, AMS, or PCAM Designation

Physical Demands

**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.