Executive Assistant

Job Overview:

We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours:

09:00 - 18:00 with additional hours as needed

Key Responsibilities:

Business Development

• Build relationships with clients and client EAs.

• Proactively support business goals, RFPs, and tender responses.

• Maintain client contact lists and track sales activity.

• Assist with customized mailings and document preparation.

• Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.

• Assist with complex project scheduling.

• Coordinate travel, accommodation, and logistics.

• Work with teams to secure business visas and work permits.

• Group client meetings for efficient travel planning.

• Manage documents and project deliverables.

• Act as the central point of contact for Partner administrative needs.

• Prepare monthly timesheets and expense reports.

• Request Purchase Orders (POs) for project teams.

• Provide coverage for absent EAs and during transitions.

• Assist in training and onboarding new EAs.

• Participate in team meetings to improve processes.

Requirements

• 3+ years of experience in a similar role.

• Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.

• Bilingual in English and Arabic is required.

• Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary

• Experience in professional services or management consultancy is a plus.

• Positive, proactive, and collaborative team player.

• Strong organizational and time-management skills.

• Ability to work independently and manage multiple tasks.

• Excellent communicator and problem solver.

• Detail-oriented with a strong service focus.

• Discreet and able to maintain confidentiality.

Benefits