Executive Personal Assistant
First seen by Alion on Sep 22, 2026.
Maintain and continuously follow up on management tasks, deadlines, priorities, and pending actions.
Convert meetings, messages, and verbal instructions into clear tasks with responsible persons and deadlines.
Coordinate with department managers, engineers, IT teams, and other employees until assigned actions are completed.
Use ERP and internal systems to review, filter, group, organize and extract relevant operation information.
Prepare concise progress reports, highlight delays or blockers, and keep the Board Member updated on important pending matters.
Requirements
2–5 years of experience in Executive Assistance, Project Coordination, Operations, Business Support, or similar roles.
Strong organizational skills with excellent task follow-up, prioritization, and ability to handle multiple subjects simultaneously.
Strong Excel and digital-system skills, with the ability to confidently navigate ERP systems, filter/group data, and organize information.
Excellent spoken and written English with strong professional communication skills.
Able to work directly with senior management, coordinate across departments, handle confidential information, and work independently.