Technical Project Coordinator

PURVIS Systems is seeking an experienced Technical Project Coordinator to support the delivery of Fire Station Alerting Systems for public safety agencies. This is a hands-on coordination role for someone with prior experience supporting technical projects, equipment deployments, or field installations-not an entry-level administrative position.

The coordinator will independently manage the day-to-day coordination of smaller, defined projects, including equipment additions and selected Computer-Aided Dispatch (CAD) migrations, while supporting Project Managers on larger implementations. Success requires proactive follow-through, accurate project records, clear customer communication, and early identification of schedule risks and unresolved issues.

Key Responsibilities:

• Coordinate assigned project activities, schedules, milestones, deliverables, action items, and open issues; follow through to verified completion.
• Work with engineering, software, QA, production, shipping, customer support, customers, installers, vendors, and subcontractors to keep work progressing.
• Track technical prerequisites, equipment readiness, site access, customer information, installation dates, testing, and training arrangements; escalate gaps before they cause delays.
• Maintain organized project documentation, including statements of work, bills of materials, drawings, approved revisions, meeting notes, and status reports.
• Monitor vendor deliveries, purchase orders, subcontractor commitments, field reports, invoices, and change requests; flag discrepancies for Project Manager review.
• Coordinate routine customer communications and meetings; document decisions, commitments, and outstanding requirements.
• Maintain installation punch lists and collect testing, training, acceptance, and closeout records to support project handoff.

Qualifications:

• Minimum of three years of professional project coordination or project administration experience supporting technical, engineering, systems integration, telecommunications, construction, or field installation projects.
• Demonstrated experience tracking multiple project schedules, deliverables, dependencies, and commitments with limited day-to-day supervision.
• Experience coordinating directly with customers, vendors or subcontractors, and technical or field personnel.
• Working familiarity with project documents such as statements of work, purchase orders, equipment lists, schedules, and change requests.
• Strong written and verbal communication, organization, attention to detail, and ability to identify and escalate risks promptly.
• Proficiency with Microsoft Office and practical experience using project tracking or management software.

Preferred Experience

• Background in low-voltage, fire/life safety, security, building automation, IT infrastructure or systems integration.
• Familiarity with network-connected equipment, basic IP networking, or technical installation requirements.
• Experience with Monday.com, SharePoint, Jira, or similar project tools.
• Experience coordinating multi-site deployments or projects involving public-sector customers.

Responsibility and Decision-Making

The Technical Project Cordinator is expected to take ownership of assigned activities and resolve routine coordination issues without repeated prompting. Project Managers retain responsibility for overall project scope, budgets, contractual commitments, and major decisions. Technical approvals and operational cutovers remain with authorized personnel.

Travel and Customer Access

Occasional travel may be required for customer meetings, installations, testing, training, or cutover support.