Proposal Coordinator

Job ID

305502

Location

United States of America

Florida

Orlando

Company

Siemens Energy, Inc.

Organization

Gas Services

Business Unit

Central

Full / Part time

Full-time

Experience Level

Professional / Experienced

A Snapshot of Your Day Compilation, formatting, and publication of technical and commercial proposal documentation to support Proposal Team for power generation projects. Participate in bid kickoff meetings and regular status meetings to ensure proposal deliverables remain on schedule. Provide support throughout proposal development, customer negotiations, and project handover to execution teams. How You’ll Make an Impact

• Compile and publish commercial and technical proposals for the Proposal Team who prepares all the content for high-quality bids for customers in the energy sector.
• Establish and maintain document structures, workflows, and permissions to enable efficient collaboration across global teams.
• Ensure proposal documentation complies with company standards, approved templates, and quality requirements.
• Lead formatting and quality reviews of proposal and contract documentation to maintain consistency and professionalism.
• Coordinate documentation throughout the bidding lifecycle, from customer RFQ receipt through contract award and execution handover.
• Support contract negotiations by updating and managing documentation based on customer feedback and agreed revisions.
• Maintain document libraries, historical records, and backups of proposal management systems.
• Assist in the reproduction, assembly, and shipment of customer proposal packages when required.
• Work closely with the negotiation team to set up contract structure and updating contract documents based on customer negotiations.
• Drive continuous improvement by working with IT and digitalization teams on document management and publishing tools.
• Maintain internal training materials to better support team members on proposal tools, databases, and documentation processes.

What You Bring

• 5+ years of experience. High school diploma or higher.
• Power industry or EPC experience required.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Experience with SharePoint, document management systems, and collaboration platforms such as Fabasphere.
• Strong document formatting, publishing, and quality-control skills.
• Detail oriented with the ability to manage multiple priorities and work effectively in a fast-paced, deadline-driven environment.
• Strong communication and collaboration skills to work across functions and global teams.
• Process-oriented mindset with a focus on accuracy, consistency, and continuous improvement.
• Strong typing and administrative coordination skills.
• Ability to work independently while contributing as an effective team member.
• Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.

Who is Siemens Energy? At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo Rewards

• Career growth and development opportunities
• Supportive work culture
• Company paid Health and wellness benefits
• Paid Time Off and paid holidays
• 401K savings plan with company match
• Family building benefits

• Parental leave

https://jobs.siemens-energy.com/jobs

Equal Employment Opportunity Statement

Siemens Energy and Siemens Gamesa Renewable Energy is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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