Publication Operations Manager

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Job Description

Role Objectives:

• Ensure scientific and Medical input is properly aligned and reviewed, and that timelines and dependencies across Medical, regulatory, legal, and commercial stakeholders are proactively managed to enable accurate, compliant, and timely external communications
• Responsible for coordinating the operational and cross-functional workflows that support data-driven press releases and broader publication activities

Key Responsibilities:

Cross-Functional Publication Coordination

• Coordinate publication-related timelines and dependencies across Medical, regulatory, legal, and commercial stakeholders to ensure aligned, on-time delivery
• Maintain visibility of interdependencies between publications, press releases, congress activities, and related content, escalating conflicts or bottlenecks as needed
• Maintain accurate, traceable documentation of approvals, sign-offs, and review status across functions

Press Release Coordination

• Coordinate the collection and integration of Medical/scientific input into strategic press releases
• Facilitate Medical review cycles for press release content, ensuring scientific accuracy and consistency with approved data, labeling, and messaging
• Collaborate with Corporate Comms to track press release development timelines against congress dates, publication embargoes, and corporate disclosure requirements, flagging risks proactively
• Serve as a coordination point between Medical/scientific contributors and communications teams to resolve open questions or content gaps

Process & Quality Management

• Ensure all coordination activities adhere to Takeda's compliance, regulatory, and quality standards, including appropriate documentation and audit trails
• Identify opportunities to streamline cross-functional review and coordination processes to reduce cycle times and improve consistency

Collaboration

• Closely support the GCM Sci Comms Content Team Lead and Congress Team Lead, aligning publication operations activities with broader Scientific Communications priorities
• Liaise with Global and GCM Data Dissemination teams, Medical Content Factory Development team (Content Hub), and other GCM Sci Comms & Pubs functions to ensure integrated planning and execution
• Build strong working relationships with regulatory, legal, and commercial counterparts to facilitate efficient, well-coordinated review cycles

Qualifications:

Experience: Overall >5 years of related work experience; >3 years of experience in Medical affairs, Medical communications, publications, or related operational role within pharmaceutical/biotech industry; experience coordinating cross-functional review processes involving Medical, regulatory, legal, and/or commercial stakeholders; prior exposure to press release development or corporate/scientific communications processes is a plus

Technical skills:

• Strong project management and coordination skills, with the ability to manage multiple concurrent timelines and stakeholders
• Excellent organizational skills and high attention to detail, particularly around documentation and traceability
• Strong interpersonal and communication skills, with the ability to influence and align stakeholders across functions
• Strong understanding of publication guidelines (ICMJE, GPP), pharmaceutical compliance, regulatory, and legal review requirements related to external communications
• Ability to work effectively and manage tight timelines
• Proficiency in iEnvision and with tracking/project management tools (e.g., Smartsheet, Excel, or similar) for timeline and dependency management

Education: A Medical, scientific, pharmacy, life sciences, public health, Medical communications or related degree is required; an advanced degree (PharmD, MSc, PhD) preferred

Languages: Fluent English required; additional languages advantageous

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