Finance Shared Services Clerk | Fixed-term Contract

The role validates automated stock purchase transactions and investigates discrepancies to ensure vendor balances and supplier payments are valid, accurate and complete. Working within a high-volume merchandise environment, the role engages with suppliers and internal stakeholders to resolve outstanding transactions and queries, while ensuring compliance with Accounts Payable processes and financial controls.

• Prepare vendor reconciliations and resolve reconciling items timeously.
• Prepare supplier payments in accordance with weekly and monthly payment terms.
• Validate automated stock purchase transactions to ensure the accuracy and completeness of vendor balances.
• Check supplier invoices against SAP and investigate and resolve discrepancies.
• Follow up on unacknowledged stock not receipted into the relevant systems.
• Investigate and resolve vendor account and payment queries.
• Provide suppliers with supporting documentation relating to returns and other account transactions.
• Process journals and accounting adjustments, including cost variances and approved write-offs.
• Monitor outstanding transactions and follow up with relevant stakeholders to ensure timely resolution.
• Maintain accurate vendor records and supporting documentation.
• Ensure Accounts Payable activities are performed in accordance with established financial controls, policies and procedures.
• Support month-end activities and reporting requirements.
• Provide supporting documentation and information for internal and external audit requests.
• Escalate unresolved supplier, reconciliation and payment issues through the appropriate channels.

• Higher Certificate or Diploma in Accounting or Financial Accounting [Mandatory]
• Minimum 2 years’ experience in a Merchandise Accounts Payable [Mandatory]
• Experience with SAP or a similar ERP system [Mandatory]
• Proficiency in Microsoft Excel [Mandatory]

Skills:

• SAP ERP
• Microsoft Excel
• Merchandise Accounts Payable vendor reconciliation

Behaviours:

• Action oriented - acts on important issues promptly, spots and pursues new opportunities, takes initiative to fix problems
• Commercial Thinking - Leverage’s market and business insights in the delivery of their work
• Continual Improvement - Actively seeks opportunities to continually improve processes
• Decision Making - Analyses complex situations to ensure effective and timely choices
• Entrepeneurial thinking
• Planning & Organising - Uses a structured approach to effectively manage tasks
• Presenting & Communication - Articulates ideas clearly to different audiences
• Collaborates - discourages 'us vs. them' thinking, involves others to reach goals, keeps stakeholders informed
• Communicates effectively - communicates clearly and concisely, documents work well, listens and keeps others informed
• Ensures accountability - meets commitments, accepts responsibility for own work, owns share of wins and losses
• Manage complexity - looks at issues from many angles, uncovers root causes, gathers the information needed

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.