Executive Assistant (Student Support & Wellbeing Services).

About This Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced, people-focused environment? Join Student Support and Wellbeing Services and play a pivotal role in supporting the Director while contributing to initiatives that help shape a positive and supportive student experience across UQ.

As a trusted Executive Assistant, you will be at the centre of a dynamic portfolio, providing high-level executive support, managing key priorities, and helping drive the smooth operation of the office. This is an opportunity to work with a diverse range of stakeholders across the University while making a meaningful contribution to a service area that has a real impact on the UQ community.

This role requires professionalism, discretion, and sound judgement, with the opportunity to work in an environment where sensitivity, empathy, and confidentiality are highly valued.

Key Responsibilities will include:

• Partner with the Director to provide high-level executive support and ensure the effective management of priorities and commitments.
• Coordinate meetings, events, workshops, travel, and other key activities that support the work of the leadership team.
• Build strong relationships with staff, students, and stakeholders, delivering responsive and professional support.
• Act as a trusted point of contact, managing enquiries and confidential matters with discretion and sound judgement.
• Contribute to the smooth operation of Student Support and Wellbeing Services through proactive coordination, organisation, and problem-solving.

Join us in a full-time, fixed-term role through to 30 July 2026, supporting a key portfolio during a staff secondment. This position is offered at HEW Level 5.

About You

You will be an experienced Executive Assistant or Strong administrative professional who thrives in a fast-paced environment and can confidently manage competing priorities while maintaining a high level of accuracy and professionalism.

In addition, you will demonstrate:

• Proven experience providing high-level executive and administrative support to senior leaders.
• Exceptional organisational, prioritisation and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills, with the ability to build effective relationships across a diverse range of stakeholders.
• Strong proficiency in Microsoft Office and other business systems.
• A high level of discretion, professionalism and judgement when handling confidential and sensitive information.
• The ability to respond appropriately and compassionately to enquiries relating to student support, wellbeing and other sensitive matters, ensuring information is managed respectfully and escalated where required.
• Emotional resilience and maturity, with the capacity to work in an environment where you may occasionally be exposed to information that is sensitive, complex or potentially distressing in nature.
• A strong commitment to providing responsive, professional customer service while maintaining confidentiality and privacy requirements.

Interested?

For more information about this opportunity, please contact Jen Blackshaw on [email protected] . For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.

Other Information

Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close 28th September 2026 at 11.00pm AEST (R-69257).