Graduate Program and Administrative Coordinator
Confirmed on the employer's own hiring board on Nov 13, 2026. First seen by Alion on Nov 3, 2026.
Job Description
The Graduate Program and Administrative Coordinator provides comprehensive administrative support for the School of Neuroscience graduate program and related fiscal and program operations. The position coordinates routine graduate program activities, maintains accurate records, supports students and faculty, and helps ensure effective day-to-day administration of the program.
The position also provides administrative support to Neuroscience administrative staff for small projects, events, travel, reimbursements, purchasing, and related activities. The position maintains School of Neuroscience webpages and assists with accurate, timely, and accessible program transactions and communications. Responsibilities require sound judgment, discretion, organization, attention to detail, and the ability to manage multiple priorities in a collaborative environment. Other duties within the scope of the position may be assigned.
Required Qualifications
- Bachelors degree or equivalent education, training and experience.
- Experience providing graduate program, academic, fiscal, business, administrative, or program support in a complex office environment is welcome.
- Experience maintaining records and processing, tracking, or monitoring academic, financial, or administrative transactions.
- Demonstrated ability to coordinate multiple priorities, schedules, deadlines, meetings, travel, events, or projects.
- Working knowledge of academic program administration, general accounting, financial procedures, purchasing practices, or business office operations.
- Proficiency with Microsoft Office or comparable productivity tools and web content management systems.
- Strong organizational, written and verbal communication, customer service, collaboration, and problem-solving skills.
- Ability to exercise discretion, maintain confidentiality, follow policies and procedures, and work independently with limited supervision.
Preferred Qualifications - Applicants who do not possess all preferred qualifications will still receive consideration if they meet the required qualifications.
- Experience supporting graduate education or academic programs in higher education.
- Experience with student, financial, purchasing, travel, reimbursement, document management, scheduling, event, or web content management systems.
- Experience with Virginia Tech systems, such as Banner, HokieMart, Chrome River, Canvas, Web Reports, or comparable systems.
- Experience supporting fiscal transactions, reimbursements, travel, purchasing, events, small projects, or administrative communications.
- Experience maintaining or updating webpages and coordinating content with faculty and staff.
- Experience using document-sharing or workflow systems, such as Microsoft SharePoint
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
Commensurate with experience
Hours per week
40
Review Date
11/18/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Natalie Langowsky at [email protected] during regular business hours at least 10 business days prior to the event.