Senior Administration & Project Support Coordinator I Hybrid
Confirmed on the employer's own hiring board on Oct 28, 2026. First seen by Alion on Oct 6, 2026. Cloudstaff scores B on the Alion truth index.
Senior Administration & Project Support Coordinator
Industry:High-End Residential Construction / Electrical Trades
Location:Philippines
Reporting to:Business Owner / Director
About the Role
We are seeking an experienced Senior Administration & Project Support Coordinatorto support a Melbourne-based business specialising in high-end residential construction projects.
Working closely with the business owner and project team, this role will take ownership of day-to-day administration, scheduling and project coordination, helping ensure jobs, communications and documentation are organised and kept up to date.
The ideal candidate will have previous experience supporting an Australian construction, electrical or trade-based business, be highly organised and confident communicating with a busy on-site team.
Key Responsibilities
Scheduling & Project Coordination
Manage and maintain project and job schedules.
Book and coordinate upcoming jobs and activities.
Prepare and update schedules for supervisors and the wider team.
Track changes to project requirements and ensure relevant information is communicated.
Follow up on outstanding actions, information and documentation.
Assist with coordinating priorities across multiple active projects.
Administration & Communication
Manage and coordinate project-related emails and correspondence.
Ensure communication between the business owner, supervisors and project managers is captured and followed up.
Maintain accurate project and client records.
Assist with general administrative tasks across the business.
Help create greater structure and consistency around existing administrative processes.
Liaise with clients, suppliers and other stakeholders as required.
Invoicing & Accounts Administration
Prepare and process invoices using the company’s existing systems.
Ensure invoicing information is accurate and completed on time.
Follow up internally on information required for invoicing.
Assist with other basic accounts administration as required.
Systems & Process Improvement
Maintain accurate information within Tradifyand other business systems.
Help document and improve administrative processes as the role develops.
Identify repetitive tasks that can be standardised or streamlined.
Support the business in developing more structured workflows around scheduling, project changes, invoicing and eventually elements of the quoting process.
Qualifications
Skills & Experience
Previous experience in a senior administration, project administration or coordination role.
Experience working with an Australian construction, electrical, plumbing or other trade-based businessis highly desirable.
Strong scheduling and organisational skills.
Excellent written and spoken English.
Confident communicating with business owners, supervisors, project managers, clients and suppliers.
Strong attention to detail and ability to manage multiple priorities.
Comfortable working independently and taking ownership of tasks.
Experience with job or project management software; Tradify experience would be advantageous.
Experience with invoicing and general accounts administration.
Strong Microsoft Office / Microsoft 365 skills.
Perks and benefits
Benefits and perks:
Comprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent
Flexible leave credits that can be used for vacation, emergencies, and sick leave
Exciting Mid-Year Parties with giveaways and cash prizes!
Endless opportunities for career advancement
We set you up for success with a company-provided PC/laptop and fiber internet connection
Tech-on-Wheels support
Join our CS Social Clubs and Special Interest Groups to connect with colleagues
International career growth and networking opportunities
Unlimited cash incentives for successful referrals
In-house psychiatrist available to support employees' well-being
Become part of the Employee Share Units program
Cloudstaff Dream Points - redeemable for useful items like appliances, kitchen gadgets, and more
CLOUDSTAFF: BUILD YOUR CAREER, ANYWHERE
Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
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