Executive Assistant | WFH

Job Summary: The Business Associate plays a vital role in supporting operational excellence and strategic initiatives across the organization. Working closely with the CEO office team, this position ensures that operation systems, business processes, projects, and internal controls are executed with efficiency, precision, and purpose. The ideal candidate is a resourceful, business-minded professional with strong analytical and organizational skills, capable of turning insights into action.

Key Responsibilities:

Operations & Logistics

• Support daily store and business operations, including supply ordering, vendor

management, budgeting, and inventory logistics.

• Manage product lifecycle activities such as packaging updates, product sheet

development, supply procurement, and cost analysis to ensure operational

efficiency and fiscal discipline.

• Assist in monitor performance through operational reports and dashboards,

identifying process gaps and recommending practical, data-driven improvements.

• Maintain operational systems (e.g., Monday.com boards, inventory databases),

ensuring accurate and timely updates.

• Collaborate with suppliers and cross-functional teams to maintain product

quality, achieve timely delivery, and optimize sourcing strategies.

Compliance & Internal Controls

• Maintain accurate, up-to-date records of business licenses, permits, and

certifications across multiple jurisdictions.

• Ensure adherence to company policies, industry regulations, and government

requirements.

• Support the implementation of internal control systems that promote

transparency, accountability, and readiness for audits.

• Assist in organizing and maintaining legal, compliance, and financial

documentation for executive review and governance purposes.

• Project manage the completion and update of company policies and standard

operating procedures.

Business Projects & Strategic Initiatives

• Assist in planning and executing strategic business projects under the direction of

the CEO’s office.

• Conduct research, data analysis, and cost-benefit evaluations to support

executive decision-making and business case development.

• Collaborate with key departments-Finance, Marketing, and Operations-to align

priorities and track project outcomes.

• Assist in preparation of reports, presentations, and executive summaries that

clearly communicate progress and insights to stakeholders.

Executive Support & Cross-Departmental Coordination

• Assist in managing the CEO’s business schedule and coordinating executive

priorities.

• Support administrative and operational initiatives to enhance workflow efficiency

and team collaboration.

• Provide backup support to family office or administrative functions as needed,

always maintaining confidentiality and professionalism.

Qualifications

• Education: Bachelor’s degree in Business Administration, Finance, or related field required; MBA or advanced business qualification strongly preferred.
• Experience: Minimum of 7 years in business operations, project coordination, or management consulting, with proven exposure to executive-level decision-making.
• Technical Skills: Proficiency in Microsoft Office Suite, project management tools (e.g., Monday.com), and modern productivity software.
• Business Skills: Strong analytical, financial, and process management capabilities with a record of improving efficiency and optimizing costs.
• Soft Skills: Exceptional attention to detail, communication, and problem-solving abilities; highly organized with the capacity to manage multiple priorities with discretion.
• Other: Working knowledge of compliance, licensing, and internal control frameworks is a plus

Perks and benefits

HMO Coverage

Annual Performance Review with Salary Increase

Become part of the Employee Share Units program

Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

Endless opportunities for career advancement

Flexible leave credits which may be used for vacation, emergency, and sick leaves

In-house psychiatrist available to support employees' well-being

International career growth and connections

Mental Wellness Employee Assistance program through Lifeworks

Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled

Superb and exciting Mid-Year Parties - with items to give away and cash prizes!

Top notch workplace with first class VIP lounge and game rooms

Unlimited cash incentives for hired referrals

We set you up for success with a company-provided PC/Laptop and fiber internet connection