Administrative Assistant

Overview

Enterprise Mobility has an immediate opening for a full-time Administrative Assistant position.

Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.This is an excellent opportunity for someone who enjoys customer service, is extremely organized, detail-oriented, and highly aware of the importance of maintaining confidentiality.The Executive Assistant provides high-level administrative support to executives and senior leaders, managing complex calendars, travel arrangements, and key communications. This role ensures smooth office operations, handles confidential information, and facilitates the execution of leadership priorities with efficiency and discretion.

Location: This position will be working in our administrative office located at 4601 Columbine Ave NE Albuquerque, NM. 87113

Compensation: This is a full-time position that offers a targeted annual compensation of $25 / hour based on previous relevant expereince and provides full benefits such as medical, dental, vision, 401k, paid time off and other company paid benefits.

Schedule: This position will work in-person, 40 hours per week, Monday through Friday, 7am-4pm.

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

• Manage complex calendars for executives and senior leaders, including coordinating across time zones when necessary
• Coordinate and prepare for meetings, conferences, and events, including agenda preparation, meeting minutes, and managing follow-up actions
• Arrange and manage multifaceted travel including flights, hotels, car service, reservations, and other necessary items for executives and senior leaders
• Conduct research and compile data used to create reports, presentations, and briefing materials for executives and senior leaders
• Oversee administrative functions and ensure smooth operations within the executive office; delegate tasks to other administrative support roles
• Complete ad-hoc special projects and presentations as assigned
• Screen and prioritize a high volume of incoming calls, emails, and correspondence; prioritize and direct them as appropriate
• Maintain a variety of files and records, including confidential and time sensitive materials, ensuring secure handling
• Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
• Create, produce, distribute, and compare reports; perform basic to intermediate analysis of report summaries
• Determine inventory needs; ordering, and stocking of office products and supplies, ensuring supply facilities are organized efficiently
• Responsible for occasional local travel, including but not limited to, picking up supplies, coordinating meal deliveries, and attending off-site meetings as required

Additional Requirements

• Seek to improve job performance through self-assessment, skill development, training and goal setting
• Maintain a regular and reliable level of attendance and punctuality
• Perform miscellaneous job-related duties as assigned

Equal Opportunity Employer/Disability/Veterans

Qualifications

• Must have a high school diploma/GED; college degree preferred
• Must have 2 or more years of previous administrative experience, supporting senior-level management preferred
• Beginner level or above proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
• Must be able to work listed schedule: Monday-Friday: 7am-4pm (Off: Sat & Sun)