Clerk B

OVERVIEW OF THE COMPANY

Fox CorporationUnder the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

JOB DESCRIPTION

The Fox Studio Lot is looking for a Facilities Clerk B to join our Studio Operations - Maintenance (Carpentry), Labor, Paint, Plumbing, Plant Management departments.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Administer FoxPay timekeeping, labor distribution coding, and vacation request forms for staff in assigned departments
• Review and organize employee/crew time and confirm job charge codes prior to FoxPay input by maintaining the Daily Charge Sheet Matrix record as needed for assigned departments
• Process onboarding of new hires and terminations in Workday with follow-through to confirm completion/synchronization in both Workday and FoxPay applications
• Supplement/back-up Facilities Clerk - Labor/Paint & Maintenance Departments as needed in above tasks
• Supplement/back-up office personnel in Facilities Operations
• Answer and direct calls as needed
• Organize AmEx receipts and reconcile with monthly billing statement, following up with vendors, suppliers, and other departments as necessary
• Assist with onboarding new vendors in Coupa (AP)
• Assist Director of Plant Management - Calendar/meeting coordination, AmEx processing, Coupa reports, FoxTime Payroll Reports, CPR/Work Order requests into Workday, general office work
• Verify, code, and input vendor invoices into Coupa for processing as assigned
• Assist with tracking of changes/updates as they occur, compile information, and pass on to Department Foreman/FMI for system updates
• Create invoices for 3rd party AC rentals
• Assist assigned departments with daily operations including:
  • Coordinate and schedule deliveries and site visits by vendors to the lot as directed; initiate drive-on passes as needed
  • Communicate via two-way radio with Electrical & HVAC staff
  • Contact Security to open on-lot job site for assigned department staff as needed
  • Obtain new or confirm existing charge codes for work from requesting departments, Finance, or clients as needed
  • Assist with general office needs including but not limited to drive-on passes, stock/restock office supplies, etc.
  • Pick up and/or deliver paperwork necessary for maintaining operations
  • General filing/organization of departmental paperwork

WHAT YOU WILL NEED

• 2+ years minimum experience supporting large campus, multiple tenant facilities, or production studio operations
• Exceptional interpersonal, verbal, and written communication
• Demonstrated ability in providing excellent customer service and swift resolution to questions and concerns.
• Excellent computer skills, i.e., Microsoft Outlook, Word, Excel, Adobe
• Demonstrate the ability to resolve conflicts quickly and professionally under pressure.
• Resourceful and solutions-oriented with a high level of organizational skills
• Self-directed and autonomous in performing duties
• Maintain confidentiality of company and customer information, data, and materials
• Dependable/reliable with excellent attendance record
• Ability to train across multiple job functions
• Able to respond to unforeseen situations, unplanned events or requests, last minute changes with grace and professionalism
• Able to stand, walk, and sit as required to perform all job functions
• Able to work overtime with short notice
• Adhere to all departmental and company safety and security policies and procedures

NICE TO HAVE BUT NOT A DEALBREAKER

• College degree in related field
• Previous experience in multitasking and prioritizing workload
• Reading plan diagrams

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $27.15 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.