Coordinator

Indotronix was founded in April, 1986 in Poughkeepsie, NY. Today, Indotronix is headquartered in Rochester, NY and is part of the Indotronix Avani Group.The genesis of Indotronix’ initial success was as an IT Consulting Services Supplier to IBM. Since then we have continued to add Fortune 500 clients and awards to our roster and delivered staffing services valued at over $1 billion across industry verticals. Today we are recognized as an invaluable Supplier of IT, Engineering, Clinical, Scientific, Professional resources by our clients., several of whom have retained Indotronix for an average of 10+ years.

Job Title: Facilities Coordinator

Location: Chelmsford, MA 01824

Duration: 12 Months

Pay Rate: $23 - $25/hr on W2

Job Description

Will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
• Maintain and update departmental standard operating procedures (SOP’s).
• Prepare and maintains monthly metrics for the department.
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
• Create purchase order requisitions and process of invoices for payment via our portal
• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
• Purchase office equipment and supplies for the department(s).

Education & Experience

• High school diploma or equivalent required.
• 2+ years of experience in a similar administrative or facilities role
• Experience in a cGMP environment with use of a BMS and CMMS system is desirable

Knowledge, Skills, Abilities

• Strong interpersonal skills, ability to build relationships, highly motivated, and organized
• Excellent verbal and written communication skills with experience
• Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
• Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people.

All your information will be kept confidential according to EEO guidelines.