Graduate Trainee

The Graduate Trainee position at Khalifa University's HR department is an excellent opportunity for recent graduates to gain practical experience in a dynamic university setting. You will provide administrative support to the HR team, learn about HR processes and policies, and develop professional skills. This role is ideal for those passionate about HR and eager to contribute to a supportive and inclusive work environment.

• Provide administrative support for Employee Relations, including phone call handling and visitor management.
• Coordinate meetings, agendas, and logistics, ensuring a smooth and efficient process.
• Prepare and format documents, correspondence, and basic reports, maintaining accurate records.
• Manage office supplies and track requests, ensuring a well-equipped work environment.
• Support recruitment by posting vacancies, scheduling interviews, and coordinating candidate logistics.
• Assist with onboarding activities, preparing new-joiner files, and collecting necessary documentation.
• Maintain employee files, ensuring compliance with HR policies and data protection regulations.
• Generate simple reports and track HR service desk tickets, following up with stakeholders.
• Support training administration, including attendance tracking and certificate preparation.
• Assist with HR events, career fairs, and employee engagement activities, promoting a positive work culture.

• Bachelor's degree in any field, with graduation within the last 2 years and a GPA of 2.8 or higher.
• Proficiency in English and Arabic, with strong MS Office/Google Workspace skills.
• Customer-oriented mindset, attention to detail, and ability to handle sensitive information.
• Prior internship or volunteering experience in HR, higher education, or public sector is preferred.
• Excellent communication and interpersonal skills, with a positive and proactive attitude.
• Ability to work independently and as part of a team, adapting to a fast-paced work environment.
• Strong organizational skills and a commitment to maintaining accurate records and data.
• Willingness to learn and develop professional skills, with a growth mindset.
• Knowledge of HR policies and practices is an asset, but not mandatory.
• A passion for HR and a desire to contribute to a supportive and inclusive workplace.