Administrative Assistant

Job Summary

The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.

This position is reserved for workers in the legally protected status as per L.68/99.

Key Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports, presentations, and internal documents
• Handle routine communications (emails, calls, correspondence)
• Support procurement processes (e.g., creating purchase requests, tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings, events, and site visits
• Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
• Follow company procedures and ensure administrative accuracy

Qualifications

Experience

• Belong to legally protected status as per L68/99
• 0-2 years of experience in administrative or office support roles
• Internship or apprenticeship experience is considered a plus

Technical Skills

• Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)
• Basic organizational and data handling skills

Languages

• Fluent Italian
• Good English (written and spoken)

Soft Skills

• Good organizational skills and attention to detail
• Willingness to learn and grow professionally
• Positive attitude and team-oriented mindset
• Good communication skills
• Reliability and willingness to follow guidelines
• Ability to manage simple tasks with supervision

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NXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices.

More information about NXP in Italy...

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