CEO Personal Assistant

Executive Support & Calendar Management

•     Manage the CEO's calendar, scheduling meetings, calls, and appointments and resolving conflicts proactively

•     Prepare the CEO for meetings with agendas, briefing notes, and relevant documents in advance

•     Attend key meetings when required, taking minutes and tracking action items to completion

•     Screen and prioritize incoming requests, calls, and visitors on the CEO's behalf

Communications & Correspondence

•     Draft, proofread, and send correspondence, emails, and official letters in Arabic and English on the CEO's behalf

•     Act as the first point of contact between the CEO and internal teams, clients, government bodies, and partners

•     Follow up on decisions and instructions issued by the CEO and report back on status

•     Prepare presentations, reports, and executive summaries as requested

Travel & Event Coordination

•     Arrange domestic and international travel, including bookings, visas, itineraries, and logistics

•     Coordinate management meetings, client visits, and company events from planning through follow-up

•     Manage expense reports and reimbursements for the CEO in line with company policy

Confidentiality & Document Management

•     Handle highly confidential information, contracts, and employee or client data with strict discretion

•     Maintain organized physical and electronic filing systems for the CEO's office, including contracts and legal documents

•     Track contract renewals, licenses, and important deadlines and alert the CEO in advance

Cross-Functional Coordination

•     Liaise with department heads (HR Operations, Personnel, and Finance) to collect updates and reports for the CEO

•     Support the CEO's follow-up on client accounts and key company initiatives

•     Coordinate with different teams when CEO signatures or approvals are required on official filings

Working Hours & Availability

•     Maintain flexible working hours aligned with the CEO's schedule, including early starts, late finishes, and occasional weekend work when business needs require

•     Remain reachable outside standard hours to handle urgent travel changes, such as flight disruptions, rebookings, visa or itinerary issues, and last-minute trips

•     Respond promptly to urgent business requests, meeting changes, and time-sensitive matters raised by the CEO

•     Coordinate a backup arrangement with a designated colleague during planned leave to ensure uninterrupted support to the CEO

Requirements

•     Bachelor's degree in Business Administration, Office Management, or a related field

•     4–7+ years of experience as an executive or personal assistant to a CEO or senior management, preferably in services or consultancy

•     Excellent Arabic and English written and spoken communication skills

•     Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar/email management tools

•     Strong organizational skills with the ability to manage multiple priorities under pressure