Executive Assistant - WMG00574
About the Role:
We are seeking a highly organised and proactive Executive Assistant to provide administrative and coordination support to an executive, with a strong focus on email and calendar management, meeting coordination, management reporting, and follow-up activities.
Key Responsibilities:
Email Management and Calendar Coordination
Manage and organise the executive’s Outlook inbox using an established folder and categorisation system.
Respond to routine enquiries and correspondence where appropriate.
Identify and action emails requiring follow-up.
Manage and maintain the executive’s calendar and schedule.
Schedule appointments, meetings, calls, and discussions.
Coordinate one-on-one meetings with the property management team.
Meeting Coordination & Follow-Up
Attend meetings to understand context, priorities, and decisions.
Take clear and accurate meeting notes.
Review meeting recordings, transcripts, and notes where required.
Convert agreed actions and commitments into actionable tasks.
Schedule follow-up meetings and block time in the executive’s calendar.
Property Management Support
Attend property management one-on-one meetings on behalf of or alongside the executive as required.
Understand discussions and key priorities raised during meetings.
Record relevant notes, decisions, and action items.
Coordinate follow-up activities and ensure commitments are tracked through to completion.
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
HDDISDD: 512 GB
PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
Operating System: Windows 11 Home or Pro
Power Backup: Power station, Powerbank, UPS, and etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
Annual Trip - connect with the broader Wingman community in person
Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
Access to a Network = collaborate with follow contractors and onshore specialists
Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors:
BiR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued 10
Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.