Accounting & Admin Support
Role & Responsibilities
This document outlines the key responsibilities of the Admin / Accounts role and the processes that need to be managed on an ongoing basis.
General Office Administration
Monitor and respond to the Info inbox daily, distributing emails to appropriate personnel and actioning admin queries.
Monitor and respond to website enquiries. Note: These often go into the Junk Mail folder, so this should be checked regularly.
Manage Telstra accounts
Organise team breakfasts, company events and other staff functions as required.
Organise staff training as required.
Complete general printing and laminating for the office and site teams.
Arrange large-format plan printing when required.
Provide general IT assistance to employees where possible.
Prepare, type, save, site documentation as required, including:
Test & Tag Registers
RCD Tests
Electrical Warning Signs
Carbon Electrical Installation Test Reports
Order employee uniforms when onboarding, send task to office personnel to distribute uniform to new employee.
Organise toolbox talks monthly, first Friday of every month 6:30am
Send a WhatsApp message to the team approximately one week prior advising them of the upcoming toolbox talk.
Prepare the Toolbox Talk Agenda (template provided)
Check with the office team prior to finalising the agenda to see whether any additional items need to be included.
Recruitment
Create and post SEEK advertisements as required and advised by Aaron.
Check applications daily.
Filter suitable applicants for review.
Set up interviews or pass onto AC/JK for actioning
Company Vehicles
Ensure the vehicle is clean prior to handover. (Can be done by having photos or video of vehicle sent to wingman admin to review)
Inspect the vehicle and record any pre-existing damage (Can be done by having photos or video of vehicle sent to wingman admin to review)
Have the employee sign the Vehicle Usage Agreement.
Complete any required Fuel Card, Powerpass or Cellopark setup.
ACCOUNTS & PAYROLL
Add all receipts and invoices into Xero from emails (checking both accounts + info)
Reconcile expenses in Xero.
Monitor and action emails received through the Accounts inbox.
Enter infringement notices into Xero and arrange payment.
Follow up site guys for any receipts needed for reconciling in Xero
Payroll is processed every Monday.
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
HDDISDD: 512 GB
PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
Operating System: Windows 11 Home or Pro
Power Backup: Power station, Powerbank, UPS, and etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
Annual Trip - connect with the broader Wingman community in person
Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
Access to a Network = collaborate with follow contractors and onshore specialists
Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors:
BiR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued 10
Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.