Junior Logistics Coordinator (Bahraini National)

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow".We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Key Responsibilities & Accountabilities

Logistics Support

1. Factory Completion & Shipment Monitoring

• Monitor factory completion status on a daily basis and identify materials that are ready for shipment.
• Prepare and maintain a daily list of shipment-ready materials/projects.
• Coordinate with Senior Logistics Coordinators to determine the shipment priority and required next actions.
• Follow up on pending shipment requirements and highlight potential delays or risks at an early stage.

2. Customer Shipment Confirmation

• Coordinate with Senior Logistics Team members to obtain the necessary customer confirmation to move the shipments on timely manner
• Follow up on pending customer confirmations and ensure responses are received within the required timeline.
• Communicate shipment readiness and relevant details to the concerned stakeholders.
• Escalate delayed customer confirmations that may impact the planned shipment date.
• Ensure customer requirements are clearly understood before proceeding with shipment arrangements.

3. Vendor / Freight Forwarder Coordination

• Coordinate with nominated logistics vendors, freight forwarders, and transport providers for shipment arrangements.
• Share the required shipment information with vendors and follow up on booking and pickup arrangements.
• Coordinate pickup schedules based on factory readiness and customer requirements.
• Follow up with vendors to ensure shipments are collected and moved according to the agreed schedule.
• Monitor shipment progress and proactively follow up on any delays or exceptions.
• Maintain effective communication with vendors to ensure smooth shipment execution.

4. Incoterms & Shipment Execution

• Coordinate shipments in accordance with the agreed customer Incoterms and commercial terms.
• Understand the basic logistics requirements associated with different Incoterms and ensure the correct party is engaged for shipment arrangements.
• Verify that the shipment method and responsibility are aligned with the agreed terms.
• Coordinate with the relevant internal teams whenever clarification is required regarding shipment responsibility or freight arrangements.
• Ensure shipments are dispatched according to the agreed delivery requirements and timelines.

5. Shipment Documentation

• Support the preparation and collection of required shipping documents.
• Coordinate with the Factory, Customer, and Logistics Vendor to ensure documentation is available before shipment.
• Check basic shipment details such as quantity, destination, consignee, shipping instructions, and required documents.
• Ensure shipment information provided to vendors and customers is accurate and complete.
• Maintain proper records of shipment-related documents and communications.

6. Shipment Tracking & Follow-Up

• Track shipments from pickup until delivery to the customer in case of DDP
• Monitor shipment status and provide updates to relevant internal stakeholders.
• Follow up with logistics providers regarding delayed, pending, or exceptional shipments.
• Escalate shipment delays or issues to Senior Logistics members in a timely manner.
• Maintain an updated shipment tracker and ensure all shipment milestones are recorded.

7. Internal Coordination

• Work closely with Senior Logistics Coordinators to support daily shipment activities.
• Coordinate with Factory, Sales, Customer Service, Project Management, and other relevant departments as required.
• Provide timely updates on shipment readiness, pending confirmations, bookings, and delivery status.
• Support the Logistics team in resolving routine shipment-related issues.
• Ensure proper handover of pending activities and follow-up items within the Logistics team.

8. Process Compliance & Improvement

• Follow established logistics procedures, policies, and shipment approval processes.
• Ensure shipments are arranged only after the required confirmations and approvals are obtained.
• Identify recurring shipment issues, delays, or process gaps and report them to the Senior Logistics Team.
• Support initiatives aimed at improving shipment lead time, reducing rework, and improving logistics efficiency.
• Contribute to standardization and continuous improvement of daily logistics processes.

Qualification and Experience

Education Background:

• Bachelor's degree or diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Strong academic performance is preferred.

Professional Experience:

• 1-3 years of experience in logistics, shipping, supply chain, or a similar coordination role.
• Experience in coordinating international shipments is an advantage.
• Experience working with freight forwarders, courier companies, or transportation providers is preferred.
• Familiarity with Incoterms and shipping documentation is an advantage.

Required Competencies / skills

Technical & Software Skills

• Basic proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Understanding of instrumentation, control systems, or electrical systems from academic training.
• Exposure to ERP or cloud platforms (e.g., SAP, AWS, dashboards, databases) is a plus but not mandatory.

Communication & Teamwork

• Good verbal and written communication skills in English and Arabic.
• Ability to work collaboratively within cross-functional teams.

Learning Ability & Initiative

• Strong willingness to learn Logistics processes, and business operations.
• Demonstrates curiosity, accountability, and proactive attitude.

Time Management & Organization

• Able to manage multiple tasks, maintain documentation, and meet deadlines.

Adaptability & Professionalism

• Open to feedback, continuous learning, and professional growth within Logistics/supply chain functions.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. Wewill actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. Wewill not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

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about our Employee Referral process!