People & Culture Trainee
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)Job Description:
World Vision International Nepal’s one-year Traineeship Program, running from January to December, provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal’s work while gaining valuable skills and experience for their future careers.
The main purpose of the P&C Trainee is to support the effective functioning of the People & Culture (HR) Department. The trainee will have the opportunity to learn from all functionsof the department, including systems administration, recruitmentandonboarding, maintainingemployee records, supporting employee engagement activitiesand preparing HR documents.
The traineeship provides hands-on experience for a recent graduate to start their career in Human Resources (HR), working for an international NGO while developing organizational and interpersonal skills. They will have the opportunity to learn more about World Vision International Nepal and contribute to the organization’s strategic goal of working with the most vulnerable children and families.
MAJOR RESPONSIBILITIES
Ensure the proper documentation of end-to-endemployee cycle processes
Creation and maintenance of digital staff files and employment paperwork
Maintain proper filing system
Provide administrative support to ensure employee’sinformation (onboarding, exit docs) is in place
Ensure the required documents are in place before and after onboardingof new staff
Prepare all documents for exiting staff,including administrative work (e.g.printing letters, certificates, etc.)
Ensure all documents are in place with 100% accuracy as per the checklist
Ensure new hirescomplete the orientation within 45 days of their joining date
Support to deliver high qualityend-to-end recruitment processes
Schedule and inform candidates for the written test and interviews
Support in conducting written test
Conduct pre-employment checks including references, identity checks, and qualification checks.
Provide timelycommunication to the candidates, such as regret letters.
Timely coordination and communication with the relevant stakeholders (Hiring Manager, P&C Teamand Candidates) for the written and interviewassessment
Support the administration of written assessments, including the coding and decoding of answer sheets,ensuringconfidentiality of the process
Conduct pre-employment checks, including references,Block Party Screening, Police clearance, and otherqualification checks.
Team Support and Customer Service
Ensure the People & Culture Intranet site is up to date with appropriate information, formsand resource tools
Support in handling medical claimsby coordinating with service providers and employees to ensure timelycommunication, accurateprocessing of claims and enrollments, and efficient resolution of insurance-related queries.
Work with peers to manage workloads and support achievement of department objectives
Identify, build relationships and work with key internal and external stakeholders toensure effective delivery of support services and information
Contact point for People & Culture general enquires, directed to appropriate teammemberfor response
Take initiative and be proactive in identifyingand resolving the needs of the People and Culture team
Contribute to People & Culture projects as agreed with supervisor
Ensure systematic P&C processes for efficient operations
Provide end user support for P&C Systems
Demonstrate personal and professional growth
Spend time learning specific skills and capabilities to enhance the capacity in different functionsunder People and Culture Department
Apply the learning within the work scope
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Education, training, license, registrationand certification
Bachelor’s Degree in Business, Management, Human Resource Managementor the relevant field
Basic knowledge of administration
Preferred Knowledge and Qualifications
Strong clerical, computing and organizationalskills, in particular use of Microsoft Office Programs.
Knowledge of team administration and business processes
Proficient written and verbal communication skills in both English and Nepali including across cultures
Good systems ability
Strong problem-solvingskills
Strong attention to detail
Resourcefulness, adaptability, and flexibility
Strong interpersonal skills, including the ability and commitment to listen to others
Fresh graduates are encouraged to apply.
“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”
“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”
WVI Nepal reserves all rights to qualify/disqualify applications in any case.
Applicant Types Accepted:
Local Applicants Only